Hybrid Office Manager – General Assistant

at Compal USA

• Job title: Office Manager – General Assistant
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: ¥5,000,000 - ¥9,000,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, Minato ku, Japan

About the role

• Office Manager/General Assistant responsible for daily operations in a leading tech manufacturer. Managing administrative, financial, and organizational tasks in a dynamic environment.

Responsibilities

• Oversee daily office operations, including managing schedules, correspondence, and record-keeping.
• Establish work priorities and manage administrative procedures.
• Process invoices, purchase orders, and other financial transactions.
• Create budgets for office supplies.
• Coordinate and manage meetings, appointments, and travel arrangements.
• Provide support to other employees, answer phones, and respond to emails.
• Handle internal and external communications related to the Office Manager / General Assistant.
• Maintain and order office supplies and equipment.
• Ensure the office is a clean, safe, and organized working environment.
• Monitor office facilities and arrange for maintenance or repairs as needed.
• Purchase supplies and resources required for office operations.
• Maintain status of all company assets, samples, products, tools, equipment, and supplies.
• Create and maintain a safe, healthy, and secure environment.
• Coordinate company events, conferences, and meetings, including arranging catering and logistics.
• Assist with importing/exporting products, ensuring compliance to export regulations, trade shows, and other necessary tasks.

Requirements

• Bachelor’s degree with university and equivalent business experience of a minimum of 5 years.
• Excellent verbal and written communication skills (presentations, report writing, telephone, email, etc.)
• Attention to detail and the ability to complete tasks without errors
• Ability to build good relationships and collaborate with both internal and external parties.
• High emotional intelligence, empathy, and friendly demeanor.
• Flexibility to adapt to changing office environments and tasks.
• Ability to remain calm even in stressful situations.
• A strong sense of confidentiality to protect confidential company information and personal information.
• Ability to reason through complex problems and find solutions.
• Ability to take the initiative and get work done.
• Native-level Japanese speaker.
• Intermediate (preferred) or elementally English skills.

Benefits

• Great experience of working as a member of a global/international team.
• Opportunities to contribute to innovative projects and make a meaningful impact to the automotive industry and realizing a safer and more secure society.
• A dynamic and collaborative work environment with opportunities for professional development and continuous learning.
• A hybrid work model that combines remote work with on-site collaboration and community, featuring flexible working hours.
• A competitive compensation package.