Auxiliar Administrativo managing administrative tasks in IT recruitment firm. Responsibilities include vendor management, documentation, and internal support in a hybrid setup.
About the role
- Office Manager/General Assistant responsible for daily operations in a leading tech manufacturer. Managing administrative, financial, and organizational tasks in a dynamic environment.
Responsibilities
- Oversee daily office operations, including managing schedules, correspondence, and record-keeping.
- Establish work priorities and manage administrative procedures.
- Process invoices, purchase orders, and other financial transactions.
- Create budgets for office supplies.
- Coordinate and manage meetings, appointments, and travel arrangements.
- Provide support to other employees, answer phones, and respond to emails.
- Handle internal and external communications related to the Office Manager / General Assistant.
- Maintain and order office supplies and equipment.
- Ensure the office is a clean, safe, and organized working environment.
- Monitor office facilities and arrange for maintenance or repairs as needed.
- Purchase supplies and resources required for office operations.
- Maintain status of all company assets, samples, products, tools, equipment, and supplies.
- Create and maintain a safe, healthy, and secure environment.
- Coordinate company events, conferences, and meetings, including arranging catering and logistics.
- Assist with importing/exporting products, ensuring compliance to export regulations, trade shows, and other necessary tasks.
Requirements
- Bachelor’s degree with university and equivalent business experience of a minimum of 5 years.
- Excellent verbal and written communication skills (presentations, report writing, telephone, email, etc.)
- Attention to detail and the ability to complete tasks without errors
- Ability to build good relationships and collaborate with both internal and external parties.
- High emotional intelligence, empathy, and friendly demeanor.
- Flexibility to adapt to changing office environments and tasks.
- Ability to remain calm even in stressful situations.
- A strong sense of confidentiality to protect confidential company information and personal information.
- Ability to reason through complex problems and find solutions.
- Ability to take the initiative and get work done.
- Native-level Japanese speaker.
- Intermediate (preferred) or elementally English skills.
Benefits
- Great experience of working as a member of a global/international team.
- Opportunities to contribute to innovative projects and make a meaningful impact to the automotive industry and realizing a safer and more secure society.
- A dynamic and collaborative work environment with opportunities for professional development and continuous learning.
- A hybrid work model that combines remote work with on-site collaboration and community, featuring flexible working hours.
- A competitive compensation package.
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