Service Administrator handling administrative and scheduling tasks for the Service Department at OWL Services. Ensuring compliance and efficient coordination among technicians and dispatch.
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Onsite Office Administrative Assistant
Posted 1 hour ago
About the role
- Office Administrative Assistant at Kamatics providing support across Sales, Engineering, HR, and executive leadership. Managing front desk operations and ensuring smooth daily office functions.
Responsibilities
- Serve as the primary point of contact for visitors, customers, and incoming calls.
- Manage visitor registration through iLobby.
- Maintain lobby displays, company phone lists, employee directories, and visitor materials.
- Coordinate conference room scheduling and company vehicle reservations.
- Maintain front desk equipment and supplies.
- Oversee all incoming and outgoing mail and package distribution.
- Maintain and update employee lists and departmental records.
- Enter and process Express (Q) Orders and Engineering (A) Orders.
- Generate, maintain, and distribute sales and operational reports.
- Monitor and route CSP paperwork and related documentation.
Requirements
- High School Education
- Minimum of one year of office and/or receptionist experience.
- Knowledge of office administration, front desk operations, and visitor management procedures.
- Proficiency in Microsoft Office and administrative systems for scheduling, reporting, and document management.
- Strong customer service, communication, and interpersonal skills.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidentiality and follow company policies, security protocols, and administrative procedures.
- Ability to work independently and collaboratively in a fast-paced environment.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Short and long-term disability coverage
- Accident insurance
- Critical illness insurance
- Basic and supplemental life insurance
- Employee assistance plan
- Retirement savings and matching
- Other developmental opportunities
Job title
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