Office Manager ensuring smooth office operations and administrative support at Rud. Otto Meyer Technik in Hamburg. Organizing meetings, travel, and communication with internal and external parties.
About the role
- Administrative Specialist providing high-level operational support to the General Counsel at Labcorp in a hybrid role. Focused on managing schedules and legal department operations.
Responsibilities
- Manage a complex calendar, including scheduling meetings, appointments, and travel for the SVP & General Counsel.
- Organize and prepare meeting materials, presentations, agendas, and briefing documents.
- Support the operations of the Legal department, including coordinating team meetings, tracking priorities, and monitoring deadlines.
- Assist with administrative aspects of legal projects, corporate governance, compliance activities, and contract workflows.
- Screen and prioritize incoming communications, using sound judgment to determine required action.
- Coordinate domestic and international travel arrangements and prepare detailed itineraries.
- Maintain document management systems, ensuring organization, confidentiality, and version control.
- Liaise with outside counsel for scheduling, billing inquiries, and documentation needs.
- Handle highly confidential information related to corporate strategy, legal matters, personnel issues, and regulatory actions with absolute discretion.
- Prepare, review, and edit sensitive correspondence, reports, and documents.
- Process expense reports, invoices, and legal vendor payments; monitor budgets if applicable.
- Support the onboarding/offboarding process for Legal team employees and contractors.
- Maintain office supplies, subscriptions, and departmental tools or systems.
- Assist with special projects, research assignments, and event planning as needed.
Requirements
- Associates degree with 5 or more years administrative experience or HS diploma or GED with 7 or more years administrative experience
- 2 or more years coordinating executive leadership scheduling
- 2 or more years corporate legal department or law firm
- 2 or more years legal terminology or corporate law processes
- 5 or more years MS Office – Excel, PowerPoint
Benefits
- Medical
- Dental
- Vision
- Life
- STD/LTD
- 401(k)
- Paid Time Off (PTO) or Flexible Time Off (FTO)
- Tuition Reimbursement
- Employee Stock Purchase Plan
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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