Administrative Assistant role at Construction PCL Inc. supporting daily operations and stakeholder interactions in a fast - growing team within Québec.
About the role
- Administrative Assistant providing logistical and operational support for CLEAR's civil rights legal advocacy. Coordinating internal operations and managing administrative tasks effectively for smooth functioning.
Responsibilities
- Manage administrative paperwork and approvals related to the Research Foundation of CUNY and CUNY School of Law processes
- Prepare and track reimbursements, purchase requests, and internal documentation
- Draft, process, and monitor independent contractor agreements using established templates
- Ensure required forms and agreements are completed, submitted, and tracked accurately
- Maintain organized administrative records and shared files
- Track deadlines and follow up with internal and external stakeholders to ensure the timely completion of tasks
- Assist with time and leave tracking and submission for CLEAR staff
- Help verify payroll-related documentation and internal financial calculations
- Support transfer of funds and related administrative coordination with the Research Foundation of CUNY
- Maintain logs and spreadsheets to track expenses and administrative activity
- Serve as an administrative liaison with CUNY business and finance offices
- Conduct weekly quality control checks on case intake records and internal data entry
- Ensure intakes and other program data are logged accurately and consistently
- Maintain contact lists, databases, and shared drives
- Provide basic reporting and administrative data support as needed
- Assist with drafting routine correspondence and internal communications (Nice to Have)
- Support scheduling, calendar coordination, and meeting logistics (Nice to Have)
- Provide occasional assistance with Mailchimp or external communications (Nice to Have)
- Help coordinate travel planning and meeting arrangements as needed (Nice to Have)
Requirements
- Minimum 2+ years of administrative or office support experience
- Experience working in a university, legal, nonprofit, government, or similarly structured environment
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and competing priorities
- Proficiency with Microsoft Office
- Basic to intermediate Excel skills (comfort with formulas and tracking spreadsheets)
- Strong written and verbal communication skills
- Ability to handle sensitive information with discretion
- Experience with financial paperwork, reimbursements, or contract processing (Preferred)
- Familiarity with higher education or large institutional systems (Preferred)
- Experience supporting compliance-related workflows (Preferred)
- Interest in civil rights, social justice, or public interest work (Preferred)
Benefits
- Medical, dental, and vision insurance
- Retirement plan options
- Paid time off in accordance with RF-CUNY policies
- Additional benefits as determined by RF-CUNY
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant performing office functions to support machine shop operations at HII. Responsibilities include file maintenance, meeting coordination, and document review.
Assistente Administrativo working in judicial calculations for a leading tech company in Brazil. Responsibilities include deadline control, Excel proficiency, and document analysis.
Assistente de Service Desk providing technical support in São Paulo. Responsible for opening calls and assisting the team with technical issues.
Provide assistance to management in daily operations at GLOBAL - FINANZ, a leading German financial services provider. Organizing internal processes and maintaining customer communication.
Office Manager at Ekimetrics responsible for office operations and vendor management. Ensuring a welcoming workplace with a focus on sustainability and responsible operations.
Field Office Manager providing administrative support for field operations in a construction environment. Handling HR records, payroll processing, and various employee queries at the Colorado City site.
Philanthropy Administrative Coordinator providing administrative support for Unbound's Philanthropy Team. Focused on scheduling and workflow coordination to enhance donor relationships.
Administrative Assistant providing essential administrative support for Advance Tax Strategies team. Responsibilities include calendar management, expense processing, and client engagement duties in a hybrid environment.
Remote Bilingual HR/Admin Assistant focusing on payroll preparation and HR support in the medical/insurance sectors. Involve administrative duties, onboarding, and compliance in a hybrid setup.