Administrative Assistant supporting HK office operations and providing assistance to the leadership team. Involves scheduling, document preparation, and day - to - day administrative tasks.
About the role
- Office Manager for JobCloud to ensure effective finance and office operations in Porto. Foster a productive workplace culture while managing HR, Finance, and administrative tasks.
Responsibilities
- Ensure seamless day-to-day operations while supporting the HR, Finance, and Office operations
- Drive structure, accuracy, and operational efficiency across Finance, HR and IT processes, and office management
- Finance Coordination Support & Billing & Cost Preparation
- Organize and validate documentation for month-end closing
- Liaise with external accountants and service providers
- Prepare monthly payroll inputs (leaves, variable elements, updates)
- Support personnel cost tracking and reporting
- Maintain structured documentation for finance reconciliation
- Maintain employee documentation, contracts, and HR records
- Manage onboarding and offboarding administrative processes
- Ensure compliance with local labour law and internal policies
- Maintain HR systems and employee master data
- Prepare documentation and official employee confirmations
- Coordinate health insurance registrations and updates
- Support daily office management activities
- Coordinate suppliers, maintenance requests, and service providers
- Assist in invoice tracking and documentation
- Support event logistics and internal initiatives when required
- Ensure smooth administrative workflows across teams
- Set up/reset assign, and revoke laptops for new hires and exiting employees
Requirements
- 3–5 years of experience in HR administration, finance support, or office management
- Strong organizational and documentation skills
- High attention to detail and process discipline
- Comfortable working with numbers and financial documentation
- Experience interacting with external providers (accountants, insurers, vendors)
- Ability to manage multiple priorities independently
- Structured and methodical approach to work
- Proactive and solution-oriented mindset
- Comfortable working in a dynamic IT/engineering environment
- Hands-on attitude with a strong sense of ownership
- Self-starter with high initiative and drive
- Proud of delivering high-quality office management and operational support
- Thrives in fast-growing and evolving environments.
Benefits
- 25 days of annual vacation leave plus 10 days of fully paid sick leave
- Fringes benefits: meal allowance, work-from-home allowance, gym allowance, private health insurance plan for yourself and 2 children
- A dynamic work environment that highly fosters a sense of fun while maintaining a productive atmosphere
- A competitive salary.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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