Administrative Assistant providing support for the Manufacturing Market at Gray Construction. Responsibilities include document management and coordination of project meetings.
About the role
- Administrative Specialist handling management and administrative tasks in a professional office environment. Requires Top Secret Clearance and extensive administrative experience.
Responsibilities
- Performs tasks in the administrative management of the office
- This may include interpreting administrative policies, developing and implementing local policies, defining administrative requirements, and providing advice to management on related issues
- Independently performs administrative management functions that service office requirements and takes the lead in resolving administrative problems
- Applies new policies, provides advice on requirements, maintains administrative systems, and prepares administrative paperwork
- Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary
- Greet visitors, receives, and directs calls to relevant staff members
- Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures
- Assembles information to be used for reports or responses to inquiries and composes correspondence not requiring technical knowledge
- Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations
- Oversees the preparation of meeting minutes, presentations, and reporting documents
Requirements
- Five (5) years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management)
- One (1) year of specialized experience which included use of quantitative and qualitative techniques for analyzing and evaluating complex mission-oriented programs and projects for an organization
- Top Secret Security Clearance Required
- Must be able to pass a background check
- Minimum Skills: Must possess problem-solving skills
- Skills to complete tasks in creative and effective ways and apply an advanced understanding of the organization and its functional policies and processes
- Ability to manage dynamic calendars for management including event planning with external vendors
- Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as needed.
- Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
Benefits
- Medical, Dental and Vision Insurance
- Wellness Program
- Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
- Short-Term and Long-Term Disability options
- Basic Life and AD&D Insurance (Company Provided)
- Voluntary Life and AD&D options
- 401(k) Retirement Savings Plan with matching after one year
- Paid Time Off
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