Administrative Specialist handling management and administrative tasks in a professional office environment. Requires Top Secret Clearance and extensive administrative experience.
About the role
- Administrative Assistant responsible for organizing and prioritizing the activities of senior Directors/Managers at Shared Health. Preparing financial reports and managing databases while ensuring efficient workflows.
Responsibilities
- Organizes and prioritizes independently, the administrative activities for senior Directors/Managers
- Ensures that all work is completed within established timeframes
- Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters
- Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested
- Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s)
- Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports
- Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required
- May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor
Requirements
- Five years directly related experience required
- Experience scheduling and coordinating meetings required
- Demonstrated ability to organize, assign and supervise the work of junior employees
- Ability to compose correspondence on behalf of senior Directors/Managers
- Experience recording and preparing minutes and agendas
- Experience maintaining spreadsheets and databases
- Previous healthcare experience preferred
- Complete high school education, Manitoba Standards, required
- Formal training in applied office skills is required
- A combination of education and experience may be considered
- Typing speed 65 wpm
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required
- Experience with email and computerized calendars
Benefits
- This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search)
- Child Abuse Registry Check
- Adult Abuse Registry Check
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Administrative Assistant providing support for the Manufacturing Market at Gray Construction. Responsibilities include document management and coordination of project meetings.
Administrative Assistant providing essential support to the Vice - president in a Canadian insurance company. Handling confidential documents and coordinating various tasks for smooth operations.
Office Manager at Apex Skin overseeing clinical and administrative operations of dermatology practice, ensuring compliance and operational excellence. Leading teams and managing financial performance in fast - paced environment.
Commercial Administrative Assistant providing administrative and operational support at Dry Force. Assist in daily activities, collections efforts, and maintain business operations in Houston, TX.
Practice Support Assistant providing administrative support and process management for legal teams. Collaborating with Practice Support Executives to ensure efficient operations and administrative effectiveness.
Legal Administrative Assistant supporting Government Contracts and Litigation lawyers in a hybrid role. Handling administrative tasks and ensuring document management and compliance in a law firm setting.
Verwaltungsmitarbeiter/ - in für das Senioren - Zentrum Haus Edelberg, verantwortlich für administrative Tätigkeiten und Zusammenarbeit mit Pflegeeinrichtungen. Bieten Unterstützung bei Rechnungswesen, Stammdatenpflege und Kundenkontakt vor Ort.
Front Office Manager leading reception teams at BEECH Resort Boltenhagen. Overseeing guest satisfaction, team coordination, and operational efficiency in a hospitality setting.
Part - Time Administrative Assistant supporting operations at Shady Grove Fertility in Rockville, Maryland. Responsible for various administrative tasks and ensuring efficient office operations.