Administrative Assistant supporting the CEO at QS, the world leader in higher education services. Gaining exposure to executive operations and building organisational skills.
About the role
- Practice Support Assistant providing administrative support and process management for legal teams. Collaborating with Practice Support Executives to ensure efficient operations and administrative effectiveness.
Responsibilities
- Provide support to our Practice Support Executives to deliver a high-quality service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support Executives (PSEs)
- Scheduling routine diary arrangements
- Booking meeting rooms and arranging video conference calls
- Arrangement of routine travel arrangements
- Obtaining and arranging foreign currency
- Set up and maintain paper and electronic filing systems
- Routine Email filing with supervision from the PSE
- Interface with other business services teams and ownership of resolving any routine business operations problems
- Supporting internal processes to ensure CRM databases up to date
- Supporting administration for events, e.g., preparing badges, in collaboration with the PSEs and Business Development
- Assisting with billing process including completion of narratives
- Supporting fee-earners with closing InTapp entries and assisting with narratives where required
- Processing expenses/invoices using Emburse
- Supporting post completion of matters
Requirements
- Ability to follow process workflow maps
- Versatile and resourceful work style
- Composed and effective in high-stress scenarios
- Good organisation, communication and administrative skills
- Good eye for detail
- Well-developed time management skills
- Willingness and motivation to work with and support teams and practice group
Benefits
- Flexible working arrangements
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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