Asst. Front Office Manager at Equinox Hotels managing guest services and Front Desk operations. Ensuring high service standards and leading a team in a luxury hotel environment.
About the role
- Legal Administrative Assistant supporting Government Contracts and Litigation lawyers in a hybrid role. Handling administrative tasks and ensuring document management and compliance in a law firm setting.
Responsibilities
- Provide administrative support to primarily Government Contracts and Litigation lawyers
- Responsible for complex legal document preparation, editing, and document management
- Proofread client materials, working with the document author to provide suggested edits
- Perform file maintenance working with the file management system
- Work with Billing Coordinator to ensure accuracy and compliance with complex client billing requirements
- Cooperate with Client Services Manager to assist with outstanding invoices and account receivables
- Collaborate with timekeepers, proofread, input and/or verify billable time entry
- Complete electronic court filings
- Review and process incoming/outgoing mail
- Maintain client contact, in-person and over the phone
- Book and organize travel arrangements and reimbursements
- Handle administrative confidential/sensitive firm and/or client information
Requirements
- Minimum of 5 years of Litigation and/or Transactional experience in a mid to large sized law firm
- Proficient in legal secretarial and administrative tasks including document preparation, proofreading, filing, time entry, expenses, telephone contact, travel arrangements, and calendar maintenance
- Familiar with local court rules
- Exceptional organizational skills, attention to detail, and the ability to prioritize, work independently, and manage a high-volume workload
- Strong interpersonal and communication skills
- Commitment to provide excellent client service within a team-oriented environment
- Proficient in MS Word, Outlook, Excel, and PowerPoint
- Strong typing skills
- Availability for overtime is required
Benefits
- Medical
- Dental
- Vision
- 401k
- Profit sharing
- Short-term/long-term disability
- Life insurance
- Tuition reimbursement
- Paid time off
- Paid holidays
- Discretionary bonuses
Job title
Job type
Experience level
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Degree requirement
Location requirements
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