Office Manager at Apex Skin overseeing clinical and administrative operations of dermatology practice, ensuring compliance and operational excellence. Leading teams and managing financial performance in fast - paced environment.
About the role
- Legal Administrative Assistant supporting Government Contracts and Litigation lawyers in a hybrid role. Handling administrative tasks and ensuring document management and compliance in a law firm setting.
Responsibilities
- Provide administrative support to primarily Government Contracts and Litigation lawyers
- Responsible for complex legal document preparation, editing, and document management
- Proofread client materials, working with the document author to provide suggested edits
- Perform file maintenance working with the file management system
- Work with Billing Coordinator to ensure accuracy and compliance with complex client billing requirements
- Cooperate with Client Services Manager to assist with outstanding invoices and account receivables
- Collaborate with timekeepers, proofread, input and/or verify billable time entry
- Complete electronic court filings
- Review and process incoming/outgoing mail
- Maintain client contact, in-person and over the phone
- Book and organize travel arrangements and reimbursements
- Handle administrative confidential/sensitive firm and/or client information
Requirements
- Minimum of 5 years of Litigation and/or Transactional experience in a mid to large sized law firm
- Proficient in legal secretarial and administrative tasks including document preparation, proofreading, filing, time entry, expenses, telephone contact, travel arrangements, and calendar maintenance
- Familiar with local court rules
- Exceptional organizational skills, attention to detail, and the ability to prioritize, work independently, and manage a high-volume workload
- Strong interpersonal and communication skills
- Commitment to provide excellent client service within a team-oriented environment
- Proficient in MS Word, Outlook, Excel, and PowerPoint
- Strong typing skills
- Availability for overtime is required
Benefits
- Medical
- Dental
- Vision
- 401k
- Profit sharing
- Short-term/long-term disability
- Life insurance
- Tuition reimbursement
- Paid time off
- Paid holidays
- Discretionary bonuses
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Commercial Administrative Assistant providing administrative and operational support at Dry Force. Assist in daily activities, collections efforts, and maintain business operations in Houston, TX.
Practice Support Assistant providing administrative support and process management for legal teams. Collaborating with Practice Support Executives to ensure efficient operations and administrative effectiveness.
Administrative Assistant responsible for organizing and prioritizing the activities of senior Directors/Managers at Shared Health. Preparing financial reports and managing databases while ensuring efficient workflows.
Verwaltungsmitarbeiter/ - in für das Senioren - Zentrum Haus Edelberg, verantwortlich für administrative Tätigkeiten und Zusammenarbeit mit Pflegeeinrichtungen. Bieten Unterstützung bei Rechnungswesen, Stammdatenpflege und Kundenkontakt vor Ort.
Front Office Manager leading reception teams at BEECH Resort Boltenhagen. Overseeing guest satisfaction, team coordination, and operational efficiency in a hospitality setting.
Part - Time Administrative Assistant supporting operations at Shady Grove Fertility in Rockville, Maryland. Responsible for various administrative tasks and ensuring efficient office operations.
Verwaltungsmitarbeiter at Hessing Stiftung managing administrative tasks and supporting the social pediatric department. Ensuring smooth operations and effective communication with partners and patients.
Office Manager responsible for various administrative tasks in Austria's Merz Lifecare. Ensure compliance and manage office operations effectively.
Operations and HR Administrative Assistant providing critical support in recruitment and daily HR functions at Scene Health. Focused on operational efficiency and employee relations management.