Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Administrative Assistant to support Investment Accounting and Tax teams at Perkins Coie. Handling various administrative tasks to ensure efficient operations and communication.
Responsibilities
- Support Investment Accounting and Tax teams with various administrative tasks
- Manage high-volume shared mailbox and organize communication
- Gather signatures for legal documents or tax filings
- Access external portals to upload/download necessary documents
- Maintain Keeper login management system for the teams
- Code billings and checks, draft ACH or wire transfers
- Develop and maintain a database of investment contacts
- Enter data from tax documents into Excel
- Perform other duties as assigned
Requirements
- Minimum of 3 years of experience in an administrator or similar role
- Bachelor's degree
- Strong proficiency with MS Office suite, especially with Excel, Word, and Outlook
- Ability to maintain the highest level of confidentiality
- Strong organizational skills and general technology skills
- Proven ability to work well under pressure and meet tight deadlines
- Self-starter with effective multitasking and prioritization skills
- Ability to express oneself effectively, both orally and in writing
- Team player with a strong work ethic
Benefits
- Health insurance
- Tuition reimbursement
- Paid sabbaticals
- 401(k) plan
- Medical, dental, and vision insurance
- Accrued paid time off plan starting at 20 days annually
- Personal medical and parental leave
- Up to 10 paid holidays
- Family care benefits
Job title
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