Office Manager at DPR Construction managing daily operations of the Cheyenne Data Center project office. Leading office support staff and coordinating onboarding, events, and essential communications.
About the role
- Administrative Assistant supporting department leadership in patient care at Beth Israel Lahey Health. Handling administrative tasks like scheduling, communication, and database management.
Responsibilities
- Answers and screens telephone calls.
- Takes accurate messages or directs the call to the appropriate person.
- Greets and directs patients/families, visitors, and staff.
- Responds to requests in a timely manner and provide clear and accurate information within the scope of knowledge and authority.
- Types correspondence, forms, reports, manuscripts, or other materials that may require complex formatting.
- Prepares documents with stylized formats, lettering, or graphics using specialized commercial software, such as desktop publishing or graphics packages.
- Proofreads and edits materials for grammar, punctuation, and spelling.
- Schedules appointments and meetings and maintains personal calendars for manager/director(s).
- Organizes conference calls and meetings, sometimes with large numbers of participants.
- Reserves meeting locations and equipment.
- Prepares meeting agenda and other materials.
- Prepares travel arrangements as needed.
- Organizes and schedules conferences, seminars, or other department-sponsored programs or events.
- Coordinates all necessary arrangements: location, registration forms, and fees, agenda, refreshments, materials, and equipment.
- Maintains departmental files, records, and databases.
- Enters information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed.
- Maintains department reference library of books, journals, and other materials.
- Other duties as assigned by the department.
Requirements
- High School diploma or GED required.
- Associate's degree preferred.
- 3-5 years of related work experience required.
- Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications.
Benefits
- Health insurance
- Paid time off
Job title
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