Office Manager at DPR Construction managing daily operations of the Cheyenne Data Center project office. Leading office support staff and coordinating onboarding, events, and essential communications.
About the role
- Administrative Assistant providing diverse administrative support for senior management at Bank of America. Key responsibilities include calendar management, travel coordination, and communication with executives.
Responsibilities
- Communicates with executives and line management to gather and convey relevant information
- Support 6-8 Directors/Managing Directors and provide indirect support for their direct reports
- Communicate and interact with all levels of the Bank of America including senior executives across other business lines and support partners
- May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and Judgment.
- Manage multiple objectives, projects or activities all at once
- Perform diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence
- Proactively manage executive calendar, key deadlines, delivery commitments, routines
- Coordinate schedule for executive to maximize time and create efficiencies; proactively anticipate issues/challenges
- Phone coverage, travel scheduling for both domestic and international travel and expense processing, invoice processing where needed
- Assist in organizing and executing All Hands/Staff Meetings
- Maintain email distribution groups / Update orientation slides and org chart monthly
- Assists with on-boarding of employees and contractors as well as coordinating employee events
Requirements
- 3-5 years of experience providing administrative support at the senior management level
- Significant time management, multi-tasking and prioritization skills
- Highly organized with strong attention to detail
- Ability to work effectively under pressure and time constraints
- Strong written and verbal communication skills, ability to interface with Senior Executives
- Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, OneNote, Visio)
- Knowledge of Bank of America systems including: Workday, Concur, Ariba, TechDirect, Flagscape, ACR, ARM, etc.
- Concur or similar experience processing travel and expenses.
Benefits
- This role is currently benefits eligible.
- We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.
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