HR & Payroll Specialist managing payroll data and documentation for Vista Global employees. Coordinating onboarding, resignations, and payroll queries while maintaining meticulous records for Malta operations.
About the role
- Senior Payroll Analyst managing payroll operations across EMEA and APAC for Smartsheet. Supporting global payroll initiatives and enhancing payroll systems for efficiency.
Responsibilities
- Act as the first payroll team member in India, supporting Smartsheet’s international growth and working closely with regional partners processing payrolls across the EMEA and APAC regions
- Process, reconcile, and validate payroll for 350+ EMEA employees and/or 200+ APAC employees, including off-cycle runs and ad-hoc payments
- Partner with third-party vendors (e.g., OSV, CloudPay, Vistra, ADP) to ensure timely and accurate payroll execution
- Manage regional payroll tax compliance, including registration, maintenance, and reconciliation for all jurisdictions
- Lead year-end payroll processes and support external audits (e.g. releasing P60s for UK and providing data for workers' compensation for Australia) by preparing and reviewing documentation
- Champion improvements to payroll systems, configurations, and reporting, leading Workday projects from requirements through implementation
- Analyze payroll discrepancies, identify root causes, and implement long-term solutions while staying current with regulatory and best practice updates
- Serve as the primary contact for regional payroll inquiries, collaborating with AP, Tax, People Ops, Benefits, Compensation, and Accounting teams to ensure smooth operations
- Support global payroll initiatives including country expansion, compliance research, and cross-training within the broader payroll function
- Maintain the highest standards of confidentiality and data integrity
- Perform other duties as assigned
Requirements
- 5+ years of experience processing EMEA and/or APAC payrolls and supporting international payroll operations
- Strong working knowledge of regional payroll and tax regulations
- Hands-on experience with Workday and CloudPay (Experience with Workday testing preferred)
- Familiarity with related tools such as OSV Atmosphere, OSV Support, or regional pension dashboards
- Understanding of stock-based compensation (ESPP, RSUs, ISOs, NQs) and their associated tax impacts
- Strong analytical and problem-solving abilities, with high attention to detail
- Ability to thrive independently in a fast-paced, global environment and manage competing priorities effectively
- Advanced Excel/Google Sheets skills (VLOOKUPs, pivot tables)
- A continuous improvement mindset, with proven experience driving automation and scalability in payroll processes
- Legally eligible to work in India on an ongoing basis
- Fluency in English is required
Benefits
- Equal Opportunity Employer
- Inclusive environment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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