Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Senior Administrative Assistant providing clerical support for department leadership at UHealth Campus in Miami. Collecting data, planning meetings, and maintaining office efficiency.
Responsibilities
- Perform a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
- Support department and/or department leadership with daily clerical tasks.
- Collect, review, analyze complex and/or confidential data and prepare reports, charts, budgets and other presentation materials.
- Respond to or route non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
- Plan meetings and take detailed minutes, as needed.
- Answer phone calls, provides information to callers or connects callers to appropriate staff.
- Schedule appointments and updates calendars.
- Make travel arrangements and reservations for department leadership and staff, as needed.
- Compose and type correspondence, such as informative materials; create spreadsheets and presentations.
- Greet and provide general support to visitors.
- Develop and maintain department filing system.
Requirements
- High school diploma or equivalent
- Minimum 3 years of relevant experience
- General knowledge of office procedures and operations
- Ability to accurately prepare and maintain records, files, reports and correspondence
- Ability to communicate effectively in both oral and written form
- Ability to maintain effective interpersonal relationships
- Ability to process and handle confidential information with discretion
- Skill in completing assignments accurately and with attention to detail
- Proficiency in computer software (i.e., Microsoft Office)
Benefits
- medical
- dental
- tuition remission
- comprehensive benefits package
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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