Auxiliar Administrativo managing administrative tasks in IT recruitment firm. Responsibilities include vendor management, documentation, and internal support in a hybrid setup.
About the role
- Administrative Assistant responsible for executive administrative services at Cigna Healthcare. Supporting Market Growth Leader with calendar management, presentations, and event coordination in a hybrid work model.
Responsibilities
- Provides executive administrative services for Market Growth Leader and local market leadership team, including calendar management, expense reporting, and other support.
- Produces and updates presentations and other materials, including editing in PowerPoint, Excel, and Word
- Performs meeting and event support, such as preparing meeting materials and notes, ensuring appropriate space set up and clean up, catering management, and any other projects as needed.
- May include large meetings or events with senior leaders, brokers, and clients
- Supports local community and civic affairs events, assisting with event planning, management, and break down
- Assists with various projects within a high traffic sales office, including office initiatives, mail and office supply management, and facility oversight
- Orders all office supplies and promotional items and maintain the budget for management monthly and year-end
- Assists with printing requests, including printing, binding, and shipping materials
- May support segment-level administrative services projects in partnership with other local offices
- Communicates professionally and collaborates with internal matrix partners, brokers, and clients
- Backs up other administrative professionals when needed
- Performs additional responsibilities as assigned
Requirements
- Previous experience as an Administrative Assistant, with demonstrated ability to support senior leaders, preferred
- Previous experience with office or facility management preferred
- Strong computer based technical skills including Outlook, Word and internet/web navigation, strong knowledge base of Microsoft Excel, preferred
- Health insurance background with general understanding of the overall sales process and knowledge of Salesforce.com
- Strong written & verbal communication skills
- Strong problem-solving and analytical skills
- Detail oriented with exceptional follow-up skills
- Ability to work in a production-like, fast paced environment and adapt quickly to change, with the ability to manage, prioritize and work on numerous projects at one time.
- Strong organizational skills with the ability to work both independently and in a team environment
- Ability to consistently meet tight deadlines and work under pressure while anticipating the needs of the customer and/or business partner and understanding the consequences of actions.
- Budgeting or accounting experience preferred
- Project management experience preferred
Benefits
- Medical, vision, dental, and well-being and behavioral health programs
- 401(k) with company match
- Company paid life insurance
- Tuition reimbursement
- Minimum of 18 days of paid time off per year
- Paid holidays
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