Hybrid People Ops Specialist

at Hayden AI

• Job title: People Ops Specialist
• Job type: Full Time
• Experience level: Mid level, Senior
• Salary: $95,000 - $115,000 per year
• Degree requirement: Bachelor's Degree
• Location requirements: Hybrid, San Francisco, United States

About the role

• People Ops Specialist driving operational excellence and outstanding employee experiences at a computer vision company. Balancing operational excellence with empathy while managing critical HR programs.

Responsibilities

• Manage seamless onboarding and offboarding processes that reflect our culture and values.
• Coordinate with IT, Finance, and hiring managers to ensure all onboarding/offboarding logistics, including equipment, system access, and communications, run smoothly.
• Maintain accurate employee data in HR systems, ensuring compliance with company policy and employment regulations.
• Support audits, reporting, and documentation related to employment, immigration, and compensation compliance.
• Assist in administering compensation programs, including salary reviews and benchmarking efforts.
• Partner with People Leadership and Finance to ensure alignment with Radford leveling and market data.
• Plan, coordinate, and execute company-wide and team-level events, both virtual and in-person, that strengthen connection and culture.
• Lead logistics and coordination for All Hands meetings, including scheduling, agenda management, content collection, and post-event follow-up. Partner with internal stakeholders to manage event logistics, communications, and budgets.
• Support recognition and engagement initiatives that celebrate employee milestones and foster belonging.
• Lead or contribute to People Ops projects that improve efficiency, data accuracy, and the employee experience.
• Create and maintain process documentation, workflows, and playbooks.
• Identify opportunities for automation and system optimization.

Requirements

• 3–5 years of experience in People Operations, HR, or a related field.
• Strong working knowledge of HR processes, compliance standards, and people systems such as HRIS or ATS.
• Proven ability to manage complex logistics and deliver high-quality employee events, including All Hands meetings.
• Requires intermediate proficiency in Microsoft Excel as a minimum, including the ability to use formulas, pivot tables, charts, and functions like VLOOKUP/XLOOKUP for reporting and data analysis. Candidates should be comfortable cleaning and managing data, applying conditional formatting, and generating people-related reports.
• Proficiency with Mac OS and Google Workspace (Docs, Sheets, Slides, Drive, Calendar, etc.) is required.
• Exceptional attention to detail and organizational skills.
• Collaborative communication style with the ability to work cross-functionally and maintain confidentiality.
• A creative and continuous improvement mindset with a focus on making processes smoother, smarter, and more engaging.

Benefits

• Options for medical, dental, and vision coverage for employees and dependents (for US employees)
• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
• 401(k) with 3% company matching
• Unlimited PTO
• Daily catered lunches in our San Francisco office