Executive Assistant supporting the General Counsel & Company Secretary at PolyNovo, a medical technology company. Managing executive events and administrative functions within the legal team.
About the role
- Executive Assistant to CEO at Orchard Robotics, managing scheduling, operations, payroll, and logistics. Supporting an AI farming startup automating U.S. orchards.
Responsibilities
- Serve as a trusted right hand to the executive team and CEO, owning administrative, operational, and personal tasks
- Manage complex scheduling and calendars across multiple time zones for meetings, interviews, investor calls, and offsites
- Prepare meeting materials: agendas, briefing docs, candidate profiles, decks, and logistics
- Assist with hiring and onboarding: schedule interviews, coordinate candidates, provision laptops and accounts, and provide onboarding resources
- Operations support: run payroll, send invoices, process wires, deposit checks, and manage recurring finance/admin workflows
- Coordinate back-office and team support: company merchandise, office supplies, equipment, and facilities maintenance
- Book travel, hotels, dinners, team outings, and manage detailed itineraries
- Act as point of contact with landlords, service providers, and vendors
- Proactively take ownership of miscellaneous tasks to ensure nothing falls through the cracks
Requirements
- 3+ years as an EA, chief of staff, or in a high-responsibility administrative role (prior startup experience is a plus)
- Highly trustworthy with impeccable judgment and discretion
- Obsessive attention to detail
- Comfortable with high-level work (board materials, PR comms, sales and marketing materials) and day-to-day tasks (ordering supplies, coordinating calendars, scheduling reservations)
- Strong written and verbal communication skills
- Tech-savvy (Google Workspace, Slack, payroll systems, expense tools; HubSpot a plus)
- Proactive, resourceful, and fast to respond in a high-velocity startup environment
- Located near San Francisco offices or willing to relocate/commute (application asks about proximity)
Benefits
- Comprehensive Health, Vision, and Dental coverage (we cover 100% of the premium)
- Flexible PTO
- Offers Equity
- Offers Bonus
- Opportunity to travel to farms throughout the U.S.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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