Executive Assistant providing administrative support to SVP in marketing and product management at Cepheid. Managing tasks like scheduling, communications, and meeting logistics with a focus on efficiency and detail.
About the role
- Executive Assistant to CEO at Orchard Robotics, managing scheduling, operations, payroll, and logistics. Supporting an AI farming startup automating U.S. orchards.
Responsibilities
- Serve as a trusted right hand to the executive team and CEO, owning administrative, operational, and personal tasks
- Manage complex scheduling and calendars across multiple time zones for meetings, interviews, investor calls, and offsites
- Prepare meeting materials: agendas, briefing docs, candidate profiles, decks, and logistics
- Assist with hiring and onboarding: schedule interviews, coordinate candidates, provision laptops and accounts, and provide onboarding resources
- Operations support: run payroll, send invoices, process wires, deposit checks, and manage recurring finance/admin workflows
- Coordinate back-office and team support: company merchandise, office supplies, equipment, and facilities maintenance
- Book travel, hotels, dinners, team outings, and manage detailed itineraries
- Act as point of contact with landlords, service providers, and vendors
- Proactively take ownership of miscellaneous tasks to ensure nothing falls through the cracks
Requirements
- 3+ years as an EA, chief of staff, or in a high-responsibility administrative role (prior startup experience is a plus)
- Highly trustworthy with impeccable judgment and discretion
- Obsessive attention to detail
- Comfortable with high-level work (board materials, PR comms, sales and marketing materials) and day-to-day tasks (ordering supplies, coordinating calendars, scheduling reservations)
- Strong written and verbal communication skills
- Tech-savvy (Google Workspace, Slack, payroll systems, expense tools; HubSpot a plus)
- Proactive, resourceful, and fast to respond in a high-velocity startup environment
- Located near San Francisco offices or willing to relocate/commute (application asks about proximity)
Benefits
- Comprehensive Health, Vision, and Dental coverage (we cover 100% of the premium)
- Flexible PTO
- Offers Equity
- Offers Bonus
- Opportunity to travel to farms throughout the U.S.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Bilingual Executive Assistant managing executives' agendas, logistics, and administrative support for a global network. Contributing to sustainable food production and the fight against climate change.
Executive Assistant providing admin support for the Go - to - Market team at USAA in San Antonio, TX. Requires excellent organizational skills and ability to thrive in fast - paced environment.
Executive Assistant providing proactive support for senior executives at Barclays. Managing schedules, correspondence, and facilitating meetings while ensuring efficient operations and strategic focus.
Executive Assistant providing confidential support and managing schedules for high - level executives at Bank of America’s Global Community Opportunity department.
Senior Executive Assistant supporting the CEO and leadership at Juniper, a crowdfunding and merchandise platform for independent creators. Managing operations with a hybrid work model in Toronto.
Assistant/Secrétaire for Stellantis &You managing vehicle orders and customer relations. Ensuring customer satisfaction through effective communication and organization skills.
Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.