About the role

Business Operations Manager with a passion for supporting Maine’s defense industry. Based in Portland, Maine office.

Responsibilities

Manages vendor relationships services and invoicing including but not limited to Information Technology, financial accounting and reporting, payroll, marketing and branding, and website design and maintenance.
Supports and grows to manage the various programs in which MDIA has a stake.
Supports the preparation of the Annual Operating Budget, and monitors execution to approved budgets throughout the year.
Supports detailed budget preparation with support notes and change documentation.
Produces accurate and timely reports for the MDIA.
Maintains thorough knowledge of the MDIA financial and programmatic standing and projections.
Supports human resources administration including recruiting, tracking employee schedules, maintaining employee handbook, and resolving pay issues.
Oversees (and backs up) execution of the actual program/events, including room, A/V, and food setup as needed.
Acts as liaison and general inquiry contact person for MDIA membership questions, redirects as necessary to appropriate MDIA staff and Board for more specialized support.
Coordinates, assembles, and emails information packets to MDIA Board of Directors for board meetings.
Provides administrative and support to the Executive Director, including travel planning and expense management.

Bachelor's degree in a related field required.
Must have strong organizational skills and be able to exercise independent judgment and discretion to plan and successfully manage multiple projects.
5+ years of increasingly responsible work-related experience in office Operations, with relevant experience in Accounting and HR functions, including a minimum of two years managing budgets/projects or an equivalent combination of education and experience.
Progressively responsible experience which includes providing advanced level insights.
Must have demonstrated project management experience.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools such as Microsoft Teams and Zoom required; experience with job posting databases is a plus.
Must have excellent written and verbal communication, presentation, and interpersonal skills, and the ability to get along well with co-workers and others.
Experience communicating and providing reporting to Board of Directors preferred.
Experience with grants and contracts management a plus.
Experience managing professional social media a plus.
Valid driver’s license
Ability to commute to Portland, ME Monday through Friday, travel regionally and throughout the state of Maine.