Administrative Specialist supporting Hyatt's Growth Program Management team in various administrative responsibilities. Collaborating with Development leaders to improve team productivity.
About the role
- Provide logistical and administrative support to the operations teams: schedule meetings, draft minutes, and follow up on action items.
- Manage calendars and priorities proactively, in collaboration with managers and the executive assistant.
- Participate in logistical planning for events (team meetings, quarterly meetings, departmental meetings, corporate events, etc.), including invitations, bookings, vendors, and equipment.
- Coordinate travel related to events or external meetings (accommodations, flights, transportation, etc.), ensuring efficiency and compliance with internal policies.
- Carry out administrative tasks with rigor, accuracy and a high level of confidentiality, including preparing, processing and transmitting internal documents.
- Contribute to continuous process improvement and propose practical solutions to optimize efficiency.
Requirements
- College diploma (DEC) in Office Administration, Administration, or a related field
- Minimum of 5 years of relevant administrative support experience, ideally in the insurance sector or a high-volume environment
- Bilingualism required (French and English, spoken and written) to support operations across Canada
- Driver’s license required for occasional travel between our offices, primarily at the Terrebonne location
- Excellent command of the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams) and SharePoint
- Strong organizational skills, rigor, and the ability to manage multiple priorities simultaneously
- Discretion, sound judgment, and exceptional attention to detail
- Professional attitude, autonomy, and strong interpersonal skills
- Comfortable working under pressure and collaborating in a high-volume environment
Benefits
- Office available in Terrebonne
- Hybrid remote work to support work–life balance
- Group insurance, Health Spending Account, Employee & Family Assistance Program, and Telemedicine
- Access to a retirement savings plan with employer contribution
- 7 personal days
- Birthday day off
- Bonus program
- Training reimbursement program
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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