Executive Administrative Assistant supporting the President of the Power & Controls Business Unit at Collins Aerospace. Managing scheduling, documentation, and communication processes.
About the role
- Administrative Assistant supporting the Planning team in organizing educational project tasks. Contributing to administrative routines and ensuring deadlines in education sector's planning activities.
Responsibilities
- Support administrative and planning routines within the area, contributing to workload organization and ensuring deadlines are met
- Update and monitor timesheets, internal controls, and team activity logs
- Prepare and organize periodic reports to support coordinators
- Maintain planning dashboards, schedules, and tracking of area requests
- Assist in tracking micro-projects and short- to medium-term activities, flagging deadlines and outstanding items
- Create, organize, and maintain activity calendars and area agendas
- Manage the monthly calendar and support monitoring of the annual planning for events, tool trainings, bimonthly forums, and product days
- Book meetings, training sessions, and internal event rooms
- Support the preparation of internal communications materials, such as cards and event invitations
- Design questionnaires, consolidate information, and organize relevant data to support department activities
- Record information and update controls related to meeting progress, actions, and deliverables
- Assist in updating indicators and status tracking for requests and micro-projects.
Requirements
- High school diploma (completed)
- Experience with administrative routines, organization, and activity follow-up
- Knowledge of planning and control tools
- Proficiency in Microsoft Office, especially Excel and PowerPoint
- Strong verbal and written communication skills
- Organized, detail-oriented, and able to manage multiple tasks
- Familiarity with digital tools and, preferably, with Artificial Intelligence resources
- Bachelor's degree in progress or completed in Administration or related fields (preferred)
- Experience in planning, administrative operations, or project support (preferred)
- Knowledge of Canva and task management/monitoring tools (preferred)
Benefits
- Health insurance
- Dental insurance
- Life insurance
- On-site cafeteria serving home-style meals
- On-site convenience store for breakfast or afternoon snacks
- Equipped area for packed lunches
- Daily meal voucher
- Meal and/or food allowance
- Educational incentives at partner institutions
- "Gestão de Gente" platform with online courses
- Wellhub for mental and physical health
- Internal recruitment for openings across all units
- Commuting allowance (transportation voucher)
- Bicycle parking and locker rooms
- Parking
- Childcare assistance
- Extended maternity and paternity leave
- Day off on your birthday
- Home office allowance
- Exclusive discounts at partner establishments
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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