Part - time Workplace Assistant supporting a well - functioning workplace at Proxima Fusion. Engaging in office operations and community building in Oxford, UK.
About the role
- Accounting and Administrative Assistant supporting Operations and Finance teams in a dynamic environment at Gillis. Handling accounting processes and providing administrative support with hybrid work.
Responsibilities
- Manage the accounting email inbox, ensuring timely responses and appropriate delegation of inquiries.
- Support month-end financial reporting, including validation of production data.
- Prepare payroll for Canadian and US Teams under guidance from the finance leadership team.
- Process and manage Accounts Payable (AP) and Accounts Receivable (AR), including collections, in compliance with Gillis’ internal accounting policies and procedures.
- Assist with the full billing cycle: generate and submit invoices, process payments, and issue related reports on a semi-monthly basis.
- Reconcile transactions from multiple merchant platforms.
- Process purchase orders in alignment with budget guidelines.
- Create and maintain client accounting profiles within company systems.
- Maintain relationships with existing vendors and manage contracts.
- Function as the primary point of contact for internal and external communications, routing inquiries to the appropriate team members.
- Coordinate and schedule team travel, accommodations, and transportation.
- Provide data entry and administrative support for systems such as Salesforce and BambooHR.
- Support the Operations and Finance Teams as needed with various business projects.
Requirements
- College diploma in business or accounting is preferred
- 2-3 years of experience in accounting and administrative roles
- High degree of attention to detail, accuracy, and organization
- Proven ability to manage confidential information and sensitive financial data
- Self-motivated and reliable in a remote work setting
- Strong ability to use all Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint, Microsoft Teams, SharePoint), QuickBooks Online, and/or other accounting software systems, and Salesforce and/or other CRM systems
- Ability to work remotely from your home office at a computer for extended periods of time
- Excellent verbal and written communication skills to create and deliver general correspondence, proposals, and reports
- Strong organization, time management, and adaptability skills are essential
- A collaborative team player who is goal-oriented, eager to contribute and learn from others, while seeking continuous improvement
- Trustworthy and possesses solid work ethics.
- Ability to travel occasionally to attend in-person meetings (ie. Team Offsites, etc.)
- Must successfully pass pre-employment screening assessments as a condition of employment.
Benefits
- Competitive salary $50,000
- Operations bonus and an annual profit-sharing bonus
- 15 accrued PTO days per year
- Additional "Gillis Days" in months without an observed holiday
- Comprehensive benefits package
- In-Person team offsites
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Automotive Office Manager overseeing financial records and compliance at Lithia & Driveway. Managing dealership accounting activities and team leadership responsibilities in a dynamic environment.
Administrative Assistant supporting the Atlanta office operations of Hazen & Sawyer. Ensuring efficient office management through various administrative responsibilities and local travel.
Coordinating subcontractor relationships and vendor management. Overseeing performance evaluation, scheduling, and process efficiencies within vendor operations.
Administrative Associate providing technical support regarding self - directed budgets for individuals with developmental disabilities. Ensuring budget compliance and customer service in a mission - driven organization.
Office Manager managing bookkeeping and HR tasks for a digital marketing agency. Overseeing invoicing, expense tracking, and providing employee support in a hybrid work environment.
Administrative Assistant providing support for occupational health examinations scheduling and compliance. Collaborating with clients to ensure adherence to legal health requirements.
Operations Administrative Assistant facilitating communication between Operations and corporate shared services. Managing inventory and compliance, supporting leadership decision - making in a utility vegetation management company.
Dealership Controller overseeing financial records, compliance, and team management at Lithia & Driveway. Engaging in strategic operations, budgeting, and leader collaboration across dealerships.
Senior Administrative Assistant providing key administrative support for senior leadership at Goizueta Business School. Ensuring efficiency and professionalism in office operations and communications.