Verwaltungsmitarbeiter supporting Alloheim's ambulanten Pflegdienst. Managing billing and documentation in a collaborative team environment.
About the role
- Accounting and Administrative Assistant supporting Operations and Finance teams in a dynamic environment at Gillis. Handling accounting processes and providing administrative support with hybrid work.
Responsibilities
- Manage the accounting email inbox, ensuring timely responses and appropriate delegation of inquiries.
- Support month-end financial reporting, including validation of production data.
- Prepare payroll for Canadian and US Teams under guidance from the finance leadership team.
- Process and manage Accounts Payable (AP) and Accounts Receivable (AR), including collections, in compliance with Gillis’ internal accounting policies and procedures.
- Assist with the full billing cycle: generate and submit invoices, process payments, and issue related reports on a semi-monthly basis.
- Reconcile transactions from multiple merchant platforms.
- Process purchase orders in alignment with budget guidelines.
- Create and maintain client accounting profiles within company systems.
- Maintain relationships with existing vendors and manage contracts.
- Function as the primary point of contact for internal and external communications, routing inquiries to the appropriate team members.
- Coordinate and schedule team travel, accommodations, and transportation.
- Provide data entry and administrative support for systems such as Salesforce and BambooHR.
- Support the Operations and Finance Teams as needed with various business projects.
Requirements
- College diploma in business or accounting is preferred
- 2-3 years of experience in accounting and administrative roles
- High degree of attention to detail, accuracy, and organization
- Proven ability to manage confidential information and sensitive financial data
- Self-motivated and reliable in a remote work setting
- Strong ability to use all Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint, Microsoft Teams, SharePoint), QuickBooks Online, and/or other accounting software systems, and Salesforce and/or other CRM systems
- Ability to work remotely from your home office at a computer for extended periods of time
- Excellent verbal and written communication skills to create and deliver general correspondence, proposals, and reports
- Strong organization, time management, and adaptability skills are essential
- A collaborative team player who is goal-oriented, eager to contribute and learn from others, while seeking continuous improvement
- Trustworthy and possesses solid work ethics.
- Ability to travel occasionally to attend in-person meetings (ie. Team Offsites, etc.)
- Must successfully pass pre-employment screening assessments as a condition of employment.
Benefits
- Competitive salary $50,000
- Operations bonus and an annual profit-sharing bonus
- 15 accrued PTO days per year
- Additional "Gillis Days" in months without an observed holiday
- Comprehensive benefits package
- In-Person team offsites
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