Assistente de Service Desk providing technical support in São Paulo. Responsible for opening calls and assisting the team with technical issues.
About the role
- Accounting and Administrative Assistant supporting Operations and Finance teams in a dynamic environment at Gillis. Handling accounting processes and providing administrative support with hybrid work.
Responsibilities
- Manage the accounting email inbox, ensuring timely responses and appropriate delegation of inquiries.
- Support month-end financial reporting, including validation of production data.
- Prepare payroll for Canadian and US Teams under guidance from the finance leadership team.
- Process and manage Accounts Payable (AP) and Accounts Receivable (AR), including collections, in compliance with Gillis’ internal accounting policies and procedures.
- Assist with the full billing cycle: generate and submit invoices, process payments, and issue related reports on a semi-monthly basis.
- Reconcile transactions from multiple merchant platforms.
- Process purchase orders in alignment with budget guidelines.
- Create and maintain client accounting profiles within company systems.
- Maintain relationships with existing vendors and manage contracts.
- Function as the primary point of contact for internal and external communications, routing inquiries to the appropriate team members.
- Coordinate and schedule team travel, accommodations, and transportation.
- Provide data entry and administrative support for systems such as Salesforce and BambooHR.
- Support the Operations and Finance Teams as needed with various business projects.
Requirements
- College diploma in business or accounting is preferred
- 2-3 years of experience in accounting and administrative roles
- High degree of attention to detail, accuracy, and organization
- Proven ability to manage confidential information and sensitive financial data
- Self-motivated and reliable in a remote work setting
- Strong ability to use all Microsoft Office applications (i.e. Outlook, Word, Excel, PowerPoint, Microsoft Teams, SharePoint), QuickBooks Online, and/or other accounting software systems, and Salesforce and/or other CRM systems
- Ability to work remotely from your home office at a computer for extended periods of time
- Excellent verbal and written communication skills to create and deliver general correspondence, proposals, and reports
- Strong organization, time management, and adaptability skills are essential
- A collaborative team player who is goal-oriented, eager to contribute and learn from others, while seeking continuous improvement
- Trustworthy and possesses solid work ethics.
- Ability to travel occasionally to attend in-person meetings (ie. Team Offsites, etc.)
- Must successfully pass pre-employment screening assessments as a condition of employment.
Benefits
- Competitive salary $50,000
- Operations bonus and an annual profit-sharing bonus
- 15 accrued PTO days per year
- Additional "Gillis Days" in months without an observed holiday
- Comprehensive benefits package
- In-Person team offsites
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Provide assistance to management in daily operations at GLOBAL - FINANZ, a leading German financial services provider. Organizing internal processes and maintaining customer communication.
Office Manager at Ekimetrics responsible for office operations and vendor management. Ensuring a welcoming workplace with a focus on sustainability and responsible operations.
Field Office Manager providing administrative support for field operations in a construction environment. Handling HR records, payroll processing, and various employee queries at the Colorado City site.
Philanthropy Administrative Coordinator providing administrative support for Unbound's Philanthropy Team. Focused on scheduling and workflow coordination to enhance donor relationships.
Administrative Assistant providing essential administrative support for Advance Tax Strategies team. Responsibilities include calendar management, expense processing, and client engagement duties in a hybrid environment.
Remote Bilingual HR/Admin Assistant focusing on payroll preparation and HR support in the medical/insurance sectors. Involve administrative duties, onboarding, and compliance in a hybrid setup.
Executive Administrative Assistant providing advanced administrative support to FPI Corporate executives. Responsible for efficient department operations and managing complex confidential information.
Administrative Assistant handling various administrative tasks in Barueri. Working with SAP/R3 and SCADA systems, managing stock control, and supporting financial processes.
MH
Security Cooperation Administrative Specialist at HII's Mission Technologies supporting USCENTCOM in Tampa. Delivering administrative support and resolving personnel - related issues across military groups.