Administrative Assistant managing treatment logs, patient charts, and invoices while providing excellent support in hospital settings. Role involves travel to various hospital sites.
About the role
- Part-time Administrative Assistant supporting operations for global consulting firm in Mexico City. Handling organization and communication tasks to ensure smooth operations.
Responsibilities
- Coordinate virtual and on-site meetings, as well as internal events, using Microsoft 365 (Outlook, Teams, SharePoint).
- Create, edit, and format documents, presentations, and reports in Word, Excel, PowerPoint and Copilot.
- Maintain internal databases, shared folders, trackers, and administrative overviews.
- Support basic HR, onboarding, and office coordination activities.
- Assist with travel and accommodation arrangements.
- Support timesheet controlling.
- Serve as a helpful point of contact for colleagues, external partners, and vendors.
- Ensure high standards of confidentiality and handle sensitive information with discretion.
- Adapt to shifting priorities and timelines as part of an international consulting team.
Requirements
- Native Spanish and fluent English (spoken and written).
- Very good command of Microsoft 365 and office applications.
- Strong organizational and prioritization skills.
- High reliability, attention to detail, and strong follow-through.
- Excellent written and verbal communication skills.
- A high degree of discretion when handling confidential information.
- Flexibility, a service-oriented mindset, and the ability to work with multiple stakeholders.
- Nice to have
- Experience in a corporate or consulting environment.
- Previous experience in administrative, coordination, assistant, or operations-related roles.
- Familiarity with SharePoint, OneDrive, or other collaboration tools.
Benefits
- Part-time role with flexible scheduling options (approx. 20 hours/week).
- Hybrid work model (3 days per week in the Polanco office, Mexico City).
- An inclusive, professional, and international work culture.
- Exposure to global consulting projects and teams.
- Learning opportunities and insight into consulting operations.
- Competitive compensation aligned with the Mexico City market.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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