Administrative Assistant at UNESCO providing administrative support services under the supervision of the Finance and Administrative Officer. Managing HR, financial, and logistical tasks in Jakarta.
About the role
- Junior Office Manager overseeing day-to-day office tasks for fintech company combining technology and investment solutions. Seeking proactive and organized individual for part-time role.
Responsibilities
- Manage day-to-day office tasks, including filing, data entry, and document preparation.
- Maintain and update records, databases, and filing systems accurately.
- Answer and direct phone calls, emails, and other correspondence in a professional manner.
- Welcome and assist visitors, clients, and team members.
- Organize meetings, appointments, and conference calls.
- Setting up meeting rooms
- Ensure the office is presentable at all times
- Assist in planning and coordinating office events and activities.
- Monitor and manage office supplies to ensure availability.
- Coordinate with vendors and service providers for office needs.
- Prepare basic reports and presentations as required.
- Ensure the accuracy and confidentiality of sensitive information.
- Provide support to other departments as needed.
- Processing invoices in a timely manner
- Work closely with HR and OFM team members in other locations to achieve organizational objectives
Requirements
- Proven experience in an administrative or office support role is preferred.
- Proficient use of G-Suite is a must
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- A proactive/can do attitude
- Attention to detail and ability to multitask effectively.
- Professional demeanor and a positive attitude.
- Dependable and reliable.
- Ability to work both independently and as part of a team.
- Discretion and understanding of confidentiality protocols.
Benefits
- Health Insurance, Wellness plan
- Pension plan
- Fee free investments on Moneyfarm platform
- Regular office social events
- Happy and friendly culture!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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