Senior Administrative Assistant providing administrative support to senior leaders at HNTB. Duties involve scheduling, travel arrangements, and managing correspondence.
About the role
- Junior Office Manager overseeing day-to-day office tasks for fintech company combining technology and investment solutions. Seeking proactive and organized individual for part-time role.
Responsibilities
- Manage day-to-day office tasks, including filing, data entry, and document preparation.
- Maintain and update records, databases, and filing systems accurately.
- Answer and direct phone calls, emails, and other correspondence in a professional manner.
- Welcome and assist visitors, clients, and team members.
- Organize meetings, appointments, and conference calls.
- Setting up meeting rooms
- Ensure the office is presentable at all times
- Assist in planning and coordinating office events and activities.
- Monitor and manage office supplies to ensure availability.
- Coordinate with vendors and service providers for office needs.
- Prepare basic reports and presentations as required.
- Ensure the accuracy and confidentiality of sensitive information.
- Provide support to other departments as needed.
- Processing invoices in a timely manner
- Work closely with HR and OFM team members in other locations to achieve organizational objectives
Requirements
- Proven experience in an administrative or office support role is preferred.
- Proficient use of G-Suite is a must
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- A proactive/can do attitude
- Attention to detail and ability to multitask effectively.
- Professional demeanor and a positive attitude.
- Dependable and reliable.
- Ability to work both independently and as part of a team.
- Discretion and understanding of confidentiality protocols.
Benefits
- Health Insurance, Wellness plan
- Pension plan
- Fee free investments on Moneyfarm platform
- Regular office social events
- Happy and friendly culture!
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Receptionist/Administrative Assistant at Big Dutchman, managing front desk and supporting departments in a dynamic environment. Engaging with visitors and providing administrative assistance to ensure smooth operations.
Administrative Assistant at Grupo Nortis managing facilities routines and vendor contracts. Ensuring effective support for internal operations and maintaining a well - organized environment.
Administrative assistant supporting student and staff mobility funded by EU at Vrije Universiteit Brussel. Involves managing exchange programs, compliance, and communication with students.
Ops Admin Specialist providing significant administrative support for HR and operational functions at DSV. Responsible for coordinating recruitment processes, customer service support, and new hire orientation.
Senior Administrative Assistant for a not - for - profit Family Services Clinic. Providing high - level administrative support to the Child Welfare team and executive management.
Office Manager focusing on finances and operations for Brand Upgrade, a Hamburg - based digital marketing agency. Managing invoices, accounting, and internal processes in a hybrid role.
Administrative Assistant at McCarthy Holthus LLP serving clients and employees. Performing a variety of general administrative duties in a collaborative environment.
Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
Lab Administrative Assistant handling various administrative tasks including billing and result reporting. Demonstrating competency in medical terminology and customer service.