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Finance and Office Manager managing finance, legal, HR, and office tasks in a motivated small team. Contributing to brand and online platform growth at BrandLift GmbH.
About the role
- Administrative Assistant providing support to multiple directors within Wells Fargo. Managing calendars, arranging travel, and processing expense reports in a hybrid role.
Responsibilities
- Maintain and manage busy calendars for directors, including scheduling appointments, resolving conflicts, sending reminders, and anticipating scheduling needs
- Schedule, organize, and facilitate meetings for multiple directors. Prepare agendas, distribute materials, and ensure all logistics are arranged, including room bookings and technology setup
- Arrange detailed travel itineraries for directors, including flight, hotel, and transportation bookings. Ensure all travel plans align with company policies and directors’ preferences
- Prepare, submit, and track expense reports on behalf of directors. Ensure accuracy, compliance with company policies, and timely reimbursement
- Coordinate with other administrative assistants across the director and executive level to ensure smooth operations.
Requirements
- 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
- Proven experience as an administrative assistant or similar support role, preferably supporting executive-level leaders
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools
- Excellent organizational and multitasking abilities
- Outstanding communication and interpersonal skills
- Experience with travel booking platforms and expense management systems is a plus
- High level of discretion and professionalism.
Benefits
- Willingness to work on-site at stated location on the job opening
- This position offers a hybrid work schedule
- Ability to travel up to 5% of the time
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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