Legal Secretary providing comprehensive support for family law practice at Cipriani & Werner. Responsibilities include client contact, filing documents, and coordinating schedules in a fast - paced environment.
About the role
- Legal Assistant performing administrative duties for attorneys at Vorys law firm. Responsible for preparing court documents, maintaining files and assisting with attorney schedules.
Responsibilities
- Perform a variety of administrative duties for attorneys to whom assigned according to established policies and procedures
- Assist several attorneys in a specific practice group(s) and support 5-9 attorneys
- Prepare practice-specific forms, update electronic and paper files, prepare and file court documents and e-filings
- Update attorney calendars as needed, delegate work to appropriate departments
- Complete other tasks as assigned in a timely and accurate manner
- Copy and scan documents for attorneys as requested
- Read, sort, date, and scan incoming mail when requested
- Ensure that outgoing mail is delivered timely and specify types of delivery
- Schedule and calendar meetings and deadlines for attorneys
- Open new files, request conflict of interest checks, maintain client and general files
- Conduct periodic review of possible storage of older files, and prepare files to be closed
- Review proforma reports and make electronic revisions, when requested
- Screen telephone calls and take messages for attorneys when requested
- Receive clients and visitors as requested
- Maintain high standards of professionalism and excellence in all client interactions and communications
- Observe confidentiality of attorney-client relationship
- Keep all attorney notes updated in OneNote
- Assist other legal assistants and attorneys in the practice group as time permits and as requested
Requirements
- High school diploma or equivalent required
- 3 - 5 years of experience in similar field required
- Previous law firm experience preferred
- Previous law firm experience in Insurance Defense Litigation and Insurance Company Billing preferred
- Excellent spelling and proofreading skills
- Intermediate Microsoft Word skills
- Typing (45+ wpm)
- Effective delegation and collaboration skills
- Recent knowledge of court filing procedures, including electronic filing
- Ability to organize, prioritize and produce quality work
- Ability to effectively multi-task
- Excellent interpersonal communication skills, both verbal and written
- Adaptable to changing demands from multiple people
- Detail and deadline oriented
- Self-motivated and flexible to complete assignments in a timely manner
- Strong team-working abilities
Benefits
- Health insurance
- Dental
- Vision
- FSA
- Life and disability coverage
- Paid maternity & parental leave
- Family building resources
- Identity theft protection
- 401(k) plan
- Paid sick, personal and vacation time
- Opportunities for professional growth
- Work-life balance
- Programs that recognize and celebrate contributions
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