Legal Secretary supporting 2 attorneys specializing in Insurance defense with remote and in - office responsibilities. Responsible for managing files, drafting documents, and providing administrative support.
About the role
- Legal Assistant III supporting the Appellate Division of the Office of the Defender General. Handling case management, filing legal documents, and client communication in Vermont.
Responsibilities
- Administrative and advanced legal assistant work for the Appellate Division of the Office of the Defender General.
- Acts with authority on appellate and postconviction relief case management and other specifically delegated functions.
- Acts as a representative of the Office of the Appellate Defender in daily operations, maintaining contact with clients, professional persons, and other governmental officials.
- Finalizes Appellate briefs, files briefs and related documents with the Vermont Supreme Court (VSC) and provides copies to clients.
- Tracks all due dates and makes sure transcripts are ordered on time.
- Keeps records of all transcripts received.
- Obtains files from the VSC for appellate cases and makes copies as needed.
- Opens new case files, enters information in a central database, and sends letters to new clients and Superior Courts.
- Files motions and other court matters with the VSC and Vermont trial courts and processes all entry orders.
- Assists with the screening and sorting of mail and telephone calls and routing them to proper persons.
- Plans, installs, reviews, refines and maintains office systems and practices.
- Assists with public defense trainings.
- Performs related work as required.
Requirements
- Associate degree in business technology, secretarial science or office management; OR high school graduation or equivalent and three years of office clerical experience, which included typing, word processing or other generation of documents.
- Completion of a one-year vocational/technical training program in business and office occupations or related area may be substituted for one year of the work experience.
- College coursework may be substituted for up to one year of the work experience on a semester for six months basis.
- attention to detail, excellent command of English grammar and proofreading skills, ability to maintain confidentiality, strong computer skills, comfort interacting by phone with a sometimes-challenging clientele, ability to work in a fast-paced environment, ability to multi-task and prioritize workload, ability to work both independently and as part of a dedicated team, ability to handle difficult case information, and a positive attitude.
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