About the role

Legal Assistant supporting documentation and administrative tasks in business law services at McCarthy Tétrault. Requires 3 years of experience and a diploma in legal assistance.

Responsibilities

Supporting paraprofessionals with drafting corporate documents, including extra-provincial annual maintenance, registrations and cancellations, as well as amendment documents related to name changes, changes in the number of directors, and changes to the registered head office.
Managing mail for the paraprofessional team and providing day-to-day support for business law paraprofessionals.
Uploading documents into Closing Folders and attending to the preparation of correspondence.
Maintaining the share certificate library and the Firm’s corporate database (ALF).
Attending to the filing of documents in minute books and the Firm’s document management system.
Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Analysts, etc. where appropriate while ensuring tasks are complete in a timely manner.
Coordinating meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Ensuring quality and accuracy of all work, and ensuring all work is completed within reasonable time frames.

Legal Assistant diploma or equivalent.
Minimum 3 years of experience as a legal assistant.
In-depth knowledge of business and legal terminology.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.

Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.