Administrative Assistant for a Munich - based healthcare company, handling mail, bookkeeping, and payroll support. Seeking a structured and reliable candidate with administrative training in a hybrid role.
About the role
- Provides professional administrative support at Sysco Business Services. Schedules meetings, manages correspondence, and maintains documentation for senior staff.
Responsibilities
- Provides professional administrative support to the assigned leader(s) within departments at Sysco Business Services (SBS).
- Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information).
- Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers.
- Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
- Schedules conferences, appointments, meetings and travel arrangements for senior staff.
- Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available.
- Reads and screens correspondence, daily. Identifies critical issues within identified parameters and prioritizes correspondence.
- Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities.
- Utilizes MS Visio to create and maintain org charts, process flows, etc.
- Assists team with copying, filing, communications, internet research requests, etc.
- Processes invoices and expense reports for payment.
- Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested.
- Anticipates needs and completes special projects as assigned.
- Performs other support duties as assigned.
Requirements
- High School diploma or equivalent
- Associates degree or equivalent with some related specialized coursework preferred
- At least 4 years of professional administrative support experience in a professional office environment
- Certified Professional Secretary (CPS) certification preferred, but not required
- Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
- Strong detail and quality orientation
- Exceptional written and verbal communication skills; excellent telephone etiquette
- Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
- Ability to plan and prioritize workload to meet day to day needs
- Demonstrate a sense of urgency and the ability to work in a fast-paced environment
- Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar.
- Ability to maintain confidentiality and exercise discretion concerning confidential and sensitive information.
- Ability to read and comprehend basic instructions, short correspondence, and memos.
- Strong organization, analytical and follow up skills.
- Ability to work on multiple projects concurrently and capable of working with little direct supervision.
- Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
- Outstanding word-processing skills (50 - 60 wpm) and business writing ability.
- Accurate and precise proofreading skills.
Benefits
- Eligible to participate in the Company's Incentive Plan
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Receptionist managing front desk duties and providing administrative support at Big Dutchman. Be the welcoming face of the company while ensuring smooth operations in a vibrant environment.
Assistente Administrativo responsible for providing administrative support to Kumon educational franchises in Rio de Janeiro. Focus on communication, organization, and problem - solving in a hybrid work environment.
Administrative Assistant providing key support for office operations in West Palm Beach, FL. Collaborating with office leadership and assisting with various administrative tasks.
Senior Administrative Assistant providing high - level administrative support to Finance leaders at Solstice Advanced Materials. Managing calendars, travel, and meetings for multiple executives.
Pharmacy / Administrative Assistant at Medavie receiving authorization requests and processing them efficiently in a hybrid work environment. Collaborating with team members and providing excellent client service.
Design Admin Assistant at Honey Birdette assisting in the development of high - quality lingerie collections. Collaborating with designers and ensuring product standards in a hybrid role based in Sydney.
Site Admin Assistant for Framatome, handling administrative tasks at Hinkley Point C nuclear site. Supporting management and project teams in daily operations and training coordination.
Administrative Assistant supporting the Operations Manager and Project Managers in construction projects. Responsibilities include time entry, billing, and procurement support while working in office in Fayetteville, GA.
Administrative Assistant supporting the MP Materials Magnetics team on - site in Fort Worth, Texas. Coordinating schedules, meeting support, and procurement tasks in a fast - paced environment.