Receptionist managing front desk duties and providing administrative support at Big Dutchman. Be the welcoming face of the company while ensuring smooth operations in a vibrant environment.
About the role
- Administrative Assistant supporting the MP Materials Magnetics team on-site in Fort Worth, Texas. Coordinating schedules, meeting support, and procurement tasks in a fast-paced environment.
Responsibilities
- Work in partnership with broader Magnetics team to coordinate, organize, expedite, and automate tasks and processes across all administrative activities.
- Plan and provide on-site support for visits, site events, and other meetings with suppliers, customers, local, state, and federal officials, and others.
- Coordinate procurement input and approval processes across Manufacturing, Technology, Procurement, and Accounting, and then support tracking of purchases within SAP.
- Support recruiting through scheduling of interviews, managing logistics of on-site and virtual interviews, and capturing and filing reviews of candidates.
- Support new hires through onboarding and relocation processes.
- Assist with internal communications across multiple platforms, interfaces, and programs.
- Support organization and logistics of staff meetings, customer visits, teleconferences, team off-sites and other events.
- Work across multiple time zones to support a global corporate environment.
- Other duties as assigned.
Requirements
- At least 3 years of experience in an administrative role in a corporate office environment, or other applicable experience.
- Demonstrated ability to multitask across the diverse daily administrative activities of a mid-sized office, assisting with coordination of multiple team members’ administrative needs.
- Demonstrated ability to learn form- and computer-based administrative tasks.
- Experience with enterprise accounting systems, with SAP experience preferred.
- Experience guiding members of a distributed team (local and remote) to the correct local and corporate resources to address questions around procurement, HR, IT, Legal, etc.
- Deep knowledge and experience with Microsoft Office products, especially the use of Outlook and Teams to coordinate the schedules of multiple individuals, sites, and resources.
- Exceptional written and verbal communication skills.
- Highly organized and detail-oriented, while maintaining the flexibility to organize, prioritize, and complete an evolving portfolio of multiple concurrent projects.
- Ability and willingness to work full-time on-site during business hours.
- Flexibility to work occasional overtime during off-hours, on- or-off site as required.
Benefits
- MP Materials is Proud to be an Equal Opportunity / Affirmative Action Employer
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- Underrepresented groups/Women/Disabled/Veterans are encouraged to apply.
- Candidates whose disabilities make them unable to meet the position’s requirements will still be considered qualified if they can perform the essential functions of the job with reasonable accommodation.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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