Assistente Administrativo responsible for providing administrative support to Kumon educational franchises in Rio de Janeiro. Focus on communication, organization, and problem - solving in a hybrid work environment.
About the role
- Administrative Assistant supporting the Operations Manager and Project Managers in construction projects. Responsibilities include time entry, billing, and procurement support while working in office in Fayetteville, GA.
Responsibilities
- You will support the Operations Manager and Project Managers with administrative tasks.
- This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow.
- Assist with procurement, onboarding, and closeout coordination.
- Oversee setup, execution, billing, and tracking projects.
- Coordinate internal/external meetings, and manage project info flow.
- Submit expense reports, process per diem/check requests, approve fuel invoices.
- Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.
- Upload/download project docs, create warranty letters, O&Ms, and manage closeout/postmortem reviews.
- Reserve training rooms, order food for meetings, type correspondence, coordinate travel.
Requirements
- Advanced Proficiency in Microsoft Excel for project tracking and reporting
- Experience coordinating travel and supporting field logistics
- Ability to assist with cost tracking and basic budget updates
- Familiarity with AIA documentation and Schedule of Values support
- Experience maintaining project records including submittals, RFIs, and logs
- Ability to manage document control and distribute updated files to field teams
- Experience coordinating meetings and maintaining organized project documentation
- Strong communication and organizational skills in a construction jobsite environment
- 1-year Great Plains experience (preferred)
- 1-year ProCore experience (preferred)
Benefits
- 401K with 50% employer match up to first 5%
- Insurance options including medical plans with Flexible Spending and/or Health Savings Accounts
- Disability, Dental and Vision
- 8 Paid Holidays
- 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
- Career growth opportunities
Job title
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