Verwaltungsmitarbeiter supporting administrative tasks in nursing home operations under a leading provider in Germany. Handling billing and correspondence while ensuring compliance with regulations.
About the role
- Executive Administrative Assistant supporting the Managing Director and Sr. Regional Counsel in a global organization. Involves coordinating executive functions, meetings, and logistics for leadership team events.
Responsibilities
- Provide support to the Managing Director / Sr. Regional Counsel, Canada in all aspects of supporting executive functions in a global organization
- Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
- Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar
- Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
- Coordinate and complete various special projects/assignments as required, such as creating and executing on leadership team activities (training, off-sites, etc.)
- Prepare and coordinate meeting agendas and other meeting materials, transcribe and distribute meeting minutes, develop and monitor action lists and action reports for leadership team meetings, maintaining confidentiality as required
- Assist in the timely preparation, consolidation and logistics of presentations and decks for the leadership team
- Support in the planning, preparation and execution of leadership team and other corporate events including executive off-sites, award ceremonies, training workshops and other similar events in partnership with other internal and external stakeholders
- Collaborate with internal teams to ensure seamless execution of meetings and events, from conception to post-event evaluation
- Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business
Requirements
- High School Diploma or GED/equivalent
- At least 5 years of experience in executive support, office administration, or equivalent function
- Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)
- Experience with calendar management, including logistical coordination for both domestic and international travel
- English proficiency is required, with French proficiency considered a plus
- 6 or more years supporting senior leadership or multiple individuals in executive functions providing this support across multiple time-zones
- Experience managing event logistics with minimal oversight
- Familiarity with SAP Concur, BCD Travel, and Zoom are a plus
- Experience proofreading, editing, or preparing executive-level documents (ex. agendas, presentations, etc.)
Benefits
- salary plus bonus eligible + benefits.
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