Front Office Manager at JUFA Hotels overseeing reception operations and guest management. Leading the team and ensuring high service standards in Salzburg, Austria.
About the role
- Executive Administrative Assistant supporting the Managing Director and Sr. Regional Counsel in a global organization. Involves coordinating executive functions, meetings, and logistics for leadership team events.
Responsibilities
- Provide support to the Managing Director / Sr. Regional Counsel, Canada in all aspects of supporting executive functions in a global organization
- Lead logistics for travel and expense coordination, and lead execution of global calls, employee events, leadership and team meetings
- Maintain accurate and up-to-date information for Executives' schedules and calendars, coordinating business meetings (both inside and outside of the office) via an electronic calendar
- Review and prioritize activities, aligning key priorities of the business, escalating critical matters as needed, and delegating to appropriate parties as deemed necessary
- Coordinate and complete various special projects/assignments as required, such as creating and executing on leadership team activities (training, off-sites, etc.)
- Prepare and coordinate meeting agendas and other meeting materials, transcribe and distribute meeting minutes, develop and monitor action lists and action reports for leadership team meetings, maintaining confidentiality as required
- Assist in the timely preparation, consolidation and logistics of presentations and decks for the leadership team
- Support in the planning, preparation and execution of leadership team and other corporate events including executive off-sites, award ceremonies, training workshops and other similar events in partnership with other internal and external stakeholders
- Collaborate with internal teams to ensure seamless execution of meetings and events, from conception to post-event evaluation
- Maintain detailed record of information in fast-paced environment, and exercise discretion and professionalism in operations and communications across the business
Requirements
- High School Diploma or GED/equivalent
- At least 5 years of experience in executive support, office administration, or equivalent function
- Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)
- Experience with calendar management, including logistical coordination for both domestic and international travel
- English proficiency is required, with French proficiency considered a plus
- 6 or more years supporting senior leadership or multiple individuals in executive functions providing this support across multiple time-zones
- Experience managing event logistics with minimal oversight
- Familiarity with SAP Concur, BCD Travel, and Zoom are a plus
- Experience proofreading, editing, or preparing executive-level documents (ex. agendas, presentations, etc.)
Benefits
- salary plus bonus eligible + benefits.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Front Office Manager at JUFA Hotels leading the Front Office team with a focus on customer service. Managing guest experiences and optimizing operational processes for excellence in service delivery.
Administrative Associate supporting leaders in Personal Investor Data and Analytics Office. Managing schedules, coordinating events, and providing top - notch administrative support.
Assistente Administrativo Operacional responsible for daily operational and administrative activities at Veolia. Supporting tasks, data control, and coordination in São Paulo, Brazil.
Executive Assistant supporting senior leadership team at Aramark. Managing administrative duties including calendar management, correspondence, and travel arrangements.
Office Manager for JobCloud to ensure effective finance and office operations in Porto. Foster a productive workplace culture while managing HR, Finance, and administrative tasks.
Medewerker Facility supporting facilitair coördinatoren at Scania in Breda. Responsible for overseeing and improving facility processes while being a contact point for questions.
Legal Administrative Assistant supporting bankruptcy law practice with hybrid responsibilities. Assist attorneys with documentation and client interactions in a fast - paced environment.
Apprentice Administrative Assistant at Bernoulli Education responsible for administrative tasks and supporting various areas. Seeking motivated individuals to contribute to a dynamic educational environment.
Administrative Assistant providing secretarial support and managing activities for Desjardins Group's management teams. Collaborating with stakeholders and preparing budget monitoring throughout the year.