Operations Support Specialist leveraging in - depth engineering knowledge and experience at Celestica. Responsible for problem - solving and building relationships to meet operational goals in a dynamic environment.
About the role
- Executive Support Specialist at S&S Activewear providing administrative support to C-Level executives. Managing scheduling, travel, and office tasks while ensuring efficient operations.
Responsibilities
- Provides comprehensive administrative assistance to multiple C-Level executives
- Manages designated administrative functions, including greeting/assisting visitors, scheduling, planning meetings, processing invoices, handling travel arrangements, expenditure reports, presentations, and other projects as needed
- Organizes and coordinates the activities of multiple executives
- Answers and directs calls, emails, and messages, relaying important information promptly and clearly
- Prepares and revises written documents and correspondence as needed
- Ensures daily meeting information, agendas, and supporting material are available for all meetings
- Coordinates onsite and offsite meetings and travel arrangements
- Creates expense reimbursement forms and tracks various business expenses
- Manages sensitive matters with high level of confidentiality and discretion
- Performs other related duties as assigned.
Requirements
- Bachelor’s degree required
- Minimum of 5 years of related experience as administrative support or executive assistant support
- Flexibility in performing personal work while assisting others with requests; ability to re-prioritize work adjusting to changing desk assignments
- Superior oral, written, and organizational skills required
- Thorough, flexible, able to act with limited guidance, and comfortable in a fast-paced environment
- Experience planning, managing, and executing events and gatherings
- Excellent influencing, communication, organizational, negotiation and presentation skills, including the ability to effectively influence senior management
- Ability to multi-task and utilize good time management skills
- Demonstrates sense of urgency and takes ownership of solving problems
- Ability to work under pressure with very tight timelines
- Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
- Able to process confidential information and/or issues using discretion and judgment
- Must be able to work well with a diverse group of people.
Benefits
- Vacation, Personal, and Sick time
- Medical, Dental, Vision, Life Insurance, and Disability coverage
- Flexible Spending Accounts
- 401(k) plan
- Discounts on brand‑name apparel
- Fun employee events
- Meaningful opportunities for growth and advancement
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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