Senior Executive Assistant providing high - level administrative support to DOE executives in Idaho Falls. Managing schedules, travel, and sensitive information in a hybrid role.
About the role
- Büroassistenz managing office and administrative duties for a commercial cleaning company. Responsibilities include client correspondence, scheduling, and supporting management with daily operations.
Responsibilities
- General office and secretarial duties
- Telephone and written correspondence with customers and employees
- Scheduling and coordination of appointments
- Preparation of quotes, invoices and correspondence
- Administrative support for management
- Performing building cleaning tasks as part of daily operations
- Taking minutes and preparing staff meetings
- Preparation and management of employment contracts, certificates and references
- Recording and maintaining working hours, vacation and sick leave records
Requirements
- Completed commercial/vocational training or equivalent qualification
- Professional experience in a secretarial or administrative role
- Proficient in MS Office (Word, Excel, Outlook)
- Structured, careful and solution-oriented working style
- Discretion and a strong sense of responsibility
- Friendly, professional demeanor
- Very good German language skills, both spoken and written (minimum C1)
Benefits
- A secure position in a growing company
- Permanent employment contract and performance-based compensation
- Flexitime for a better work–life balance
- 30 days of annual leave
- Varied, independent responsibilities
- Opportunities for development through further training and courses
- Attractive employee offers, including discounts on products and services
- Employee discount on sightseeing flights with RUWE AERO
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Executive Assistant providing administrative support to DOE - ID. Collaborating with Department of Energy offices, managing schedules, and coordinating travel in Idaho Falls.
Provide senior - level executive support to the VP, Store Development & Retail Operations at Arc'teryx. Coordinate work for Retail Global Centre of Excellence while managing complex workflows in London.
Executive Assistant providing high - level administrative support to the EVP at Orion Pharma. Managing schedules, travel coordination, and leading the Administrative Assistant Team in a hybrid work setup.
Secretary providing secretarial and administrative support in the Litigation & Dispute Resolution department. Contributing to case preparations and legal documentation processes at Dentons Rodyk & Davidson LLP.
Administrative Secretary providing general administrative support for Community Health programs in Winnipeg. Tasks include switchboard duties, data entry, and maintaining records.
Secretary providing clerical support to Managers in Health Services at Shared Health in Winnipeg. Handling scheduling, job postings, and office administration duties.
Executive Assistant supporting the CEO at Uniken. Managing a complex calendar and handling travel arrangements in a fast - paced global business environment.
Executive Assistant managing complex schedules, meetings, and travel for Western Europe Leadership Team. Coordinating events and ensuring seamless support in a dynamic environment.
Executive Assistant supporting management in organizational and administrative tasks for elearnio's SaaS solution. Coordinating projects, managing HR processes, and facilitating meetings in Berlin.