Executive Assistant providing personal and business support to the founder of Web Spring, a performance marketing agency in Köln. Responsible for organization, planning, and various supportive tasks.
About the role
- Executive Assistant supporting the CEO at Uniken. Managing a complex calendar and handling travel arrangements in a fast-paced global business environment.
Responsibilities
- Provide high-level, day-to-day support to the CEO
- Proactively manage a complex and ever-changing calendar across multiple time zones
- Act as a gatekeeper for the CEO’s time, inbox, and priorities
- Prepare agendas, briefing notes, and follow-ups for meetings
- Handle sensitive and confidential information with absolute discretion
- Manage end-to-end travel arrangements (international and domestic), including itineraries, accommodation, and visas where required
- Support the co-ordination of SLT offsites including booking accommodation and travel.
- Liaise with internal teams, the SLT, external partners and investors on behalf of the CEO
- Support on special projects as required, often at short notice
- Anticipate issues before they arise and propose practical solutions
- Provide flexible support during irregular hours when required due to global time
Requirements
- Proven experience as an or EA supporting a senior leader (ideally CEO or C-suite)
- Experience working in fast-growth, international or global businesses
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Competent using systems including Google Workspace
- High emotional intelligence and stakeholder management capability
- Absolute discretion and professionalism
- Proactive and solutions-focused — you don’t wait to be asked
- Comfortable working flexibly, including occasional irregular hours
- Tech-savvy and confident using digital tools to stay organised
- Fluent in English & Spanish, other European languages a plus, but not essential.
Benefits
- 22 days holiday + public holidays
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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