Executive Assistant providing high - level administrative support to the EVP at Orion Pharma. Managing schedules, travel coordination, and leading the Administrative Assistant Team in a hybrid work setup.
About the role
- Provide senior-level executive support to the VP, Store Development & Retail Operations at Arc'teryx. Coordinate work for Retail Global Centre of Excellence while managing complex workflows in London.
Responsibilities
- Provide senior-level executive support to the VP, Store Development & Retail Operations, EMEA
- Coordinate work for the Retail Global Centre of Excellence (COE)
- Master of organization with a knack for scheduling and communication
- Manage complex workflows across multiple time zones
- Provide prompt correspondence, proactive planning, and solution-based approach
- Support global standards work through COE’s operating cadence
- Bring clarity, structure, and momentum to executive administration and project coordination
- Collaborate with Executive Assistants, Program Managers, and cross-functional partners
Requirements
- 5+ years of Executive Assistant or senior coordination experience, ideally supporting executive-level leaders
- 3+ years in an international organization and developed multicultural competencies
- Strong emotional intelligence, discretion, and the ability to maintain confidentiality
- Well versed with the Microsoft Office suite and comfortable using project management tools such as Monday.com
- Excellent business acumen and communication skills
- Adept at complex scheduling and managing logistics of an executive’s rhythm
- Thrive in a global organization comfortable coordinating across time zones
- Excellent time management skills and sound judgement and prioritization
- Proactive in identifying root causes and proposing solutions
- Comfortable supporting hybrid teams and leaders in in-person and digital environments
- Remain highly flexible and adaptable when faced with ambiguity
- Inspire continuous improvement and enable better ways of working
Benefits
- Equal Opportunity
- Creating an inclusive workplace
- Professional development opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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