Provide senior - level executive support to the VP, Store Development & Retail Operations at Arc'teryx. Coordinate work for Retail Global Centre of Excellence while managing complex workflows in London.
About the role
- Secretary providing clerical support to Managers in Health Services at Shared Health in Winnipeg. Handling scheduling, job postings, and office administration duties.
Responsibilities
- Providing clerical support to the Manager(s) Health Services.
- Processing job postings and related paperwork.
- Maintaining position control and staffing baselines.
- Registering new hires in orientation sessions.
- Ensuring the Manager(s) is/are aware of staffing levels.
- Maintaining information and employee profiles in the ESP staff scheduling system.
- Updating the day to day schedule changes in ESP.
- Running staffing reports as requested.
- Coordinating appointment calendar for the Manager(s) and performing other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Preference will be given to those candidates with previous staff scheduling experience.
- Complete grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Typing 50 wpm, medical terminology (pass mark 75%) required.
- Demonstrated proficiency in the use of Microsoft Office (Word, Access, Excel, PowerPoint and Outlook) required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
- Must be able to independently maintain an office and demonstrate independent decision-making and judgement pertaining to administrative tasks.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
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