Provide senior - level executive support to the VP, Store Development & Retail Operations at Arc'teryx. Coordinate work for Retail Global Centre of Excellence while managing complex workflows in London.
About the role
- Executive Assistant managing complex schedules, meetings, and travel for Western Europe Leadership Team. Coordinating events and ensuring seamless support in a dynamic environment.
Responsibilities
- Proactively manage and maintain complex calendars for Western Europe Leadership Team members
- Coordinate meetings, conferences, and events across internal and external stakeholders — often spanning multiple time zones
- Arrange detailed international travel plans, including flights, accommodation, visas, and logistics, with flexibility to adapt to last-minute changes
- Prepare high-quality communications, presentations, and reports
- Manage expense claims, purchase orders, and invoice tracking via Coupa/SAP
- Support departmental administration and act as the first point of contact for general enquiries
- Coordinate large-scale events, including conferences, offsites, and executive visits
- Maintain accurate internal distribution lists and records in compliance with company policy
- Collaborate with other administrators to ensure seamless cover and team support across the Western Europe region
Requirements
- Relevant experience as an Executive Assistant or Administrator supporting senior leaders
- Proven ability to manage multiple tasks, prioritise effectively, and maintain strong attention to detail
- Confident communicator, comfortable interacting with senior stakeholders at all levels
- Strong budgetary and administrative acumen – experience with Coupa, SAP, or Concur is highly desirable
- Excellent MS Office skills (Outlook, Word, PowerPoint, Excel)
- Discretion, professionalism, and a proactive mindset are a must
- Experience coordinating large events or complex business meetings
- A degree-level education is preferred but not essential
Benefits
- Competitive salary
- Excellent employee conditions
- Collaboration, inclusion, and partnership
- Support for career breaks
- Global Returners program
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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