Executive Assistant supporting Heads of Sales in FLS Service Business Line. Managing schedules, meetings, and travel for executives in Chennai or Jakarta.
OR
Hybrid Executive Assistant, Research and Development – Innovative Medicines
Posted 2 months ago
About the role
- Executive Assistant providing high-level administrative support to the EVP at Orion Pharma. Managing schedules, travel coordination, and leading the Administrative Assistant Team in a hybrid work setup.
Responsibilities
- Serve as the Personal Assistant to our EVP: calendar management, travel and expense arrangements, stakeholder communication, and handling confidential information.
- Calendar & Meeting Management: coordinate schedules, organize leadership team meetings, and ensure timely communication and follow-ups.
- Travel Coordination: arrange domestic and international travel, including flights, accommodation, and itineraries.
- Leadership responsibility: lead Orion Pharma’s Administrative Assistant Team Lead and develop our services and processes together with them.
Requirements
- Bachelor’s degree (preferred) or equivalent relevant experience
- Concrete experience providing administrative support to executive-level leaders, preferably in a complex, multinational company
- Proficiency with Word, Outlook, Excel, PowerPoint, SharePoint, and Teams
- Excellent communication skills, with a strong command of both verbal and written English and Finnish
- Discretion in handling confidential and sensitive information, including negotiations with external parties and legal documents
- A proven track record of excellent, service-oriented interpersonal skills, with the ability to develop effective, collaborative relationships across a diverse, global organization
- A proactive, results-driven approach; strong planning, prioritization, problem-solving, and organizational skills; and a flexible, adaptive, and resilient mindset
- The ability to work independently, stay organized, and demonstrate a strong sense of responsibility
- The capacity to manage the stress of complex scheduling and frequent changes, prioritizing and handling multiple tasks efficiently
- A self-motivated and resourceful personality, able to anticipate needs and devise solutions to evolving scheduling and travel requirements
- Previous experience in developing and leading administrative work in a large global corporate
Benefits
- A supportive and inclusive work environment
- Opportunities for professional growth and development
- The chance to be part of a mission-driven organization
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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