Administrative Coordinator providing administrative support in Risk & Compliance at OICR. Managing schedules, meetings, and communications in a temporary full - time role until October 2026.
About the role
- Administrative Assistant providing onsite support for Boston office. Responsible for office management and supporting executive team.
Responsibilities
- Maintain an efficient stock of office and pantry supplies, proactively ordering and restocking as necessary to support daily operations and special events.
- Develop and implement office policies and procedures (i.e. reserving conference rooms, requesting access badges) that align with company standards, ensuring consistent adherence across all teams.
- Manage incoming and outgoing mail, courier services, and deliveries.
- Monitor office cleanliness and liaise with building cleaning staff to ensure a tidy environment.
- Greet visitors, clients, and employees, ensuring a welcoming and professional environment.
- Coordinate and support all aspects of onsite meetings, including room reservations, set-up, catering, technology needs, and receiving visitors and/or vendors as needed to ensure an organized and efficient experience for all participants.
- Provide refreshments and ensure meeting rooms are clean and equipped.
- Assist with planning and coordinating onsite and virtual meetings, events, and team activities.
- Coordinate with the building to notify security of upcoming visitors and guests and create access badges for the Boston-based office team.
- Serve as the point of contact for any building or maintenance needs, coordinating with vendors and service providers to resolve issues efficiently.
- Handle expense reports, purchase orders, and invoice processing in a timely and accurate manner.
- Maintain confidentiality and handle sensitive information with professionalism and discretion.
- Anticipate the needs of the executive team and proactively offer support to ensure smooth operations.
Requirements
- Ability to work part-time (up to 25 hours), onsite 2-3 days each week, and as needed.
- Bachelor’s degree or equivalent experience in business administration, human resources or a related field.
- Exceptional organizational skills and ability to multitask effectively in a fast-paced environment.
- Strong interpersonal and communication skills, with a high level of professionalism and a friendly, people-oriented demeanor.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with video and audio-conferencing tools (i.e. Microsoft Teams, Zoom).
- Ability to prioritize tasks with a calm and proactive approach.
- Experience using Concur for expense reimbursements is preferred.
Benefits
- Equal employment opportunities
- Prohibits discrimination and harassment of any type
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Administrative Assistant providing internal and external customer support and performing administrative tasks in the education sector. Responsible for organizing documents and managing office activities.
Assistente Administrativo supporting Visual Merchandising and Marketing teams. Responsible for operational support and budget management in a dynamic retail environment.
CS
Finance and Office Manager managing finance, legal, HR, and office tasks in a motivated small team. Contributing to brand and online platform growth at BrandLift GmbH.
Auxiliar administrativo at SONDA supporting administrative tasks and visitors. Engaging in document management and coordination of meetings in a technology - focused environment.
Administrative Assistant in the Family Assistance sector providing support to the Executive Board with financial operations and documentation. Involves administrative tasks and compliance monitoring.
Administrative Specialist handling management and administrative tasks in a professional office environment. Requires Top Secret Clearance and extensive administrative experience.
Administrative Assistant providing support for the Manufacturing Market at Gray Construction. Responsibilities include document management and coordination of project meetings.
Administrative Assistant providing essential support to the Vice - president in a Canadian insurance company. Handling confidential documents and coordinating various tasks for smooth operations.
Office Manager at Apex Skin overseeing clinical and administrative operations of dermatology practice, ensuring compliance and operational excellence. Leading teams and managing financial performance in fast - paced environment.