Administrative Assistant performing responsible clerical duties under MWR Business Section Chief. Handling correspondence, scheduling, and managing projects independently.
About the role
- Administrative Specialist supporting Puget Sound Energy’s electric Distribution and Transmission Operations. Managing communications, documentation, and various administrative tasks to ensure operational effectiveness.
Responsibilities
- Provides comprehensive administrative and analytical support to Puget Sound Energy’s electric Distribution and Transmission Operations teams.
- Produces and manages a monthly department newsletter, ensuring accurate, timely, and clear communication for Distribution and Transmission Operations.
- Validates and enters time for department personnel, ensuring accuracy and compliance with internal policies.
- Schedules meetings, prepares agendas, captures meeting minutes, and tracks follow-up actions for department leadership and teams.
- Manages digital document storage systems, including organizing, maintaining, and retrieving departmental records in accordance with records management standards.
- Coordinates travel arrangements for department personnel, including bookings and related documentation.
- Manages office supply inventory, including ordering, tracking, and reconciliation.
- Orders and receives food and supplies for department meetings and events, coordinating logistics as needed.
- Inputs, retrieves, and maintains data across multiple computer applications and systems.
- Gathers and organizes data, reports, and supporting materials for department operations and leadership.
- Utilizes a strong working knowledge of the Microsoft 365 environment, with a particular focus on Microsoft Teams, SharePoint, and Power Automate.
Requirements
- High School education or equivalent
- Extensive experience using word-processing, spreadsheet, database, and presentation software.
- Previous administrative support experience.
- Experience supporting electric utility operations (desired).
- Experience using enterprise systems such as SAP and/or CLX (desired).
- Demonstrated experience supporting multiple teams in a fast-paced, operationally focused environment (desired).
- Strong organizational skills with the ability to manage competing priorities (desired).
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Basic life insurance
- Short and long-term disability insurance
- Voluntary supplemental life insurance
- Accidental death and dismemberment insurance
- Flexible spending accounts for health care and dependent daycare
- Employee assistance program (EAP)
- 401(k) investment option
- Cash balance retirement plan
- Paid Time Off (PTO)
- Paid Holidays
Job title
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