Administrative Assistant supporting Georgia Humanities at Emory University. Handling office compliance, correspondence, scheduling, and financial record maintenance.
About the role
- Office Coordinator at a technology-driven insurance brokerage managing administrative and operational tasks. Ensuring smooth office operations and support for internal teams while providing flexibility in work arrangements.
Responsibilities
- You will take responsibility for general office organization and administration.
- This includes organizing maintenance and repairs, maintaining the premises, preparing meeting rooms, managing office insurance, handling incoming and outgoing mail, etc.
- You will handle ordering and managing office and work supplies, equipment, and related items.
- You will organize and book business travel for our employees in accordance with our Travel Policy and assist them with any issues or questions.
- You will support new colleagues during onboarding and ensure professional offboarding.
- This involves setting up equipment together with our service provider, handing over equipment, and conducting onboarding sessions to introduce our office IT.
- You will assist with planning and executing internal and external events, both online and in person.
- You will coordinate and manage our external partners in IT infrastructure, cyber security, cleaning, facility management, etc., acting as their internal contact person.
- You will keep track of our software and system licenses and ensure cost-efficient allocation.
- You will ensure that our workspaces are safe and compliant with regulations.
- You will support the management and administration of our vehicle fleet, including communication with leasing providers, vehicle handovers, etc.
- As a reliable and service-oriented point of contact, you will assist employees with matters related to your area of responsibility, such as distribution of office supplies and equipment, orders, and similar tasks.
Requirements
- Independent and structured working style combined with absolute reliability
- Very high degree of ownership and personal responsibility
- Strong organizational skills and confident communication abilities
- Keen eye for process optimization and continuous improvement of workflows
- Service-oriented mindset with a strong focus on problem solving
- Affinity for technology and IT and confident use of Microsoft Office (especially Teams, Outlook, SharePoint, Excel, etc.)
- Completed commercial vocational training or a comparable university degree
- Very good written and spoken German and good English skills
Benefits
- Attractive compensation package, usually with a permanent employment contract
- Solid coverage with a company-funded occupational pension (bAV)
- 30 days of annual leave
- 2 additional days off at Christmas (24.12.) and New Year’s Eve (31.12.)
- Flexible working on-site, from home, or remotely
- Flexible working hours tailored to individual needs
- Individual development opportunities
- Annual training budget
- Diverse and needs-based training options
- Top equipment at the office, in the home office, and on the go
- One-time budget to set up your personal home office
- Modern and ergonomically furnished offices in Frankfurt am Main, Berlin, Maxdorf, Düsseldorf, Essen, and Vienna
- Hot and cold drinks, fruit and snacks in our offices for your wellbeing
- “Pluxee” card with a monthly credit
- Monthly subsidies for the “Lease a Bike” program
- Attractive employee discounts via “Corporate Benefits”
- Regular get-togethers and team events
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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