Administrative Assistant supporting billing processes at International SOS in a dynamic environment. Ensuring operational efficiency and providing administrative support for various tasks.
About the role
- Administrative Assistant supporting Georgia Humanities at Emory University. Handling office compliance, correspondence, scheduling, and financial record maintenance.
Responsibilities
- Ensures office activities comply with Emory policies and procedures.
- Maintains calendars and prioritizes meeting requests for management.
- Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
- May complete forms, grant applications, and/or correspondence associated with programs.
- Schedules meetings and handles logistics for meetings and special events.
- Prepares materials for meetings and special events.
- Initiates, processes, and maintains records and invoices.
- Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
- Monitors or maintains budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
- Monitors audits and reconcile departmental accounts.
- Researches and creates new accounts and codes.
- May prepare journal transactions, balances accounts, reconciles errors and takes corrective action.
- Maintains databases and assimilates financial and statistical data.
- Coordinates invoice preparation, payables and/or receivables.
- Plans and coordinates travel arrangements.
- Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
- Establishes and organizes filing systems.
- Oversees ordering and maintenance of office supplies.
- May supervise or direct the work of support staff and/or students.
- Performs related responsibilities as required.
Requirements
- Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
- Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
- Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).
Benefits
- Remote Work Classification: Hybrid
- Not Applicable Health and Safety Information
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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