Administrative Assistant providing support at Freeport - McMoRan's corporate offices in Calama, Chile. Managing visitor interactions, communication, and office logistics for efficient operations.
About the role
- Sales Administrator assisting MobilityWorks in operations related to sales and service departments. Preparing documentation, managing inventory and supporting customer service initiatives.
Responsibilities
- Assist the Sales and Service teams as needed with required documentation.
- Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
- Take all vehicle photos and uploading to SalesForce.
- Inventory tracking on all new and used vehicles.
- Helps follow up on customer service ROs including payment and WIP.
- Assist General Manager in with dealership forecasting and budgeting.
- Manage the title process and report title status in MobilityForce.
- Processes vehicle and warranty registrations.
- Answers BDC leads as they come in and distributes to sales team as necessary.
- Providing back up to sales if none are available.
- Must be accessible for BDC Sales calls / appointments on nights and weekends as needed.
- Submit for manufacturer incentives and rebates for sales team.
- Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
- Manage Accounts Receivable responsibilities including daily deposits for all departments, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment.
- Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
- Manage and maintain all relationships with vendors, customers, and suppliers.
- Must be willing to travel to and represent the company at tradeshows, store openings and vendor trainings as needed (will include weekends).
- Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis.
- Working knowledge of all products and services provided by the company to our customers.
- Ability to answer customer questions on both vans and mobility equipment in the absence of the General Manager / Certified Sales Consultant.
- Adhere to all company policies and procedures, OSHA and other safety regulations, and all state mandated regulations.
Requirements
- High school diploma or GED required.
- Bachelor’s degree preferred
- 5 years of office management experience
- Must be able to work independently and have strong ability to multitask
- Excellent organizational and leadership skills
- Solid verbal, written, and interpersonal communication skills are required.
- Experience working independently with minimal supervision is required.
Benefits
- Competitive Salary + Bonus
- Medical, Dental & Vision Insurance plan(s).
- Flexible Spending Account(s)
- 8 paid holidays, Personal Time Off, Social Responsibility Time.
- Employer Paid Benefits such as Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
- Employee Wellness Program
- 401(k) Retirement Plan options
- Work/Life Balance – Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Assistente Administrativo role supporting supply operations with SAP and COUPA in hybrid work setting. Contributing to process efficiency and accuracy in administrative tasks and purchasing operations.
Junior Office Manager overseeing day - to - day office tasks for fintech company combining technology and investment solutions. Seeking proactive and organized individual for part - time role.
Administrative Assistant at UNESCO providing administrative support services under the supervision of the Finance and Administrative Officer. Managing HR, financial, and logistical tasks in Jakarta.
Part - time Office Coordinator ensuring smooth office operations and supporting the team in Bratislava. Engaging in administrative tasks, communication with suppliers, and team onboarding.
Part - time Administrative Assistant supporting operations for global consulting firm in Mexico City. Handling organization and communication tasks to ensure smooth operations.
Office Manager performing various administrative tasks in support of a project team for up to 50 employees based in Syracuse, NY. Handling documentation, inquiries, and team coordination.
Asistente Administrativo Bilingüe apoyando funciones administrativas. Coordinación de reuniones, manejo de información y atención de llamadas.
Patient Administrative Specialist coordinating patient registrations and appointments at Stanford Health Care. Providing essential administrative support for efficient clinical operations.
Administrative Assistant ensuring smooth operation of retail trade environment at Maine South H.S. Handling calendars, meetings, travel coordination, and maintaining office supplies.