Front Office Manager leading reception teams at BEECH Resort Boltenhagen. Overseeing guest satisfaction, team coordination, and operational efficiency in a hospitality setting.
About the role
- Senior Administrative Assistant providing high-level administrative support to executive teams at Mass General Brigham. Managing schedules, coordinating meetings, and handling correspondence for effective office operations.
Responsibilities
- Provide high-level administrative support to executive and management teams
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements
- Prepare, review, and edit reports, presentations, and other documents
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls
- Organize and maintain office files, both electronic and physical
- Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
- Arrange logistics for internal and external meetings, including room bookings and catering
- Serve as the primary point of contact between executives and internal/external stakeholders
- Draft and distribute memos, announcements, and other communications as directed
- Oversee office supplies inventory, ordering, and distribution
- Ensure office equipment is properly maintained and serviced
- Coordinate with IT for technical support and equipment needs
- Assist in the planning and execution of special projects and events
- Monitor project time lines and ensure deadlines are met
Requirements
- High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred
- 5-7 years required in an administrative role, preferably in a healthcare setting
- 1-2 years preferred supporting senior-level staff
- Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook)
- Excellent verbal and written communication skills
- Strong organizational and multitasking abilities
- Ability to work independently with minimal supervision
- Strong attention to detail and problem-solving skills
- Familiarity with hospital administration processes and healthcare regulations
- Professional demeanor and ability to interact effectively with all levels of staff
Benefits
- Comprehensive benefits
- Career advancement opportunities
- Recognition programs designed to celebrate your contributions and support your professional growth
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