Provides day - to - day administrative support to the operations team at Cooke seafood company in St. George, NB. Requires strong organizational, communication skills and proficiency in office software.
About the role
- Administrative Assistant providing essential support to Property Management in ensuring smooth operations. Responsible for tenant communication, financial coding, and general administration tasks.
Responsibilities
- Provide administrative support to the Property Management Department
- Assist tenants in a courteous, professional and timely manner
- Review, research and code invoices for payment according to operating budget; submit to manager for approval in a timely manner
- Collect updated tenant information as necessary and distribute appropriately
- Assist Property Manager as necessary with preparation of annual operating budget
- Assist Property Accountants as directed by their supervisor with tenant accounting issues
- Assist Tenant Coordinator in property and tenant specific requests including adherence to life safety policies and protocols
- Work independently and within a team on special, nonrecurring and ongoing projects
- Assist in all general administrative duties and other duties as required
- Prepare forms for specialty leasing deals, open, close and possession notices
- Prepare vendor contracts, tenant bill backs and zero-dollar re-classes
- Update tenant and vendor contact sheets, utility spreadsheets, tenant opening schedules, and lockbox locations
- Coordinate the transfer of utility accounts to and from Landlord's name
- Provide utility information to Construction Dept as needed.
- Other duties as assigned by Supervisor
Requirements
- High school degree or equivalent
- 3-5 years office experience in an administrative support position
- Real estate knowledge preferred
- Skilled in verbal & written communication, customer service, time management, and decision-making
- Team player and works well and professionally with all levels of the organization and external contacts
- Strong computer skills (MS Word, Excel, Outlook, Power Point) including ability to learn JDE, Avidxchange, Building Engines, Nexus, Salesforce & eBuilder
- Ability to create, manipulate and maintain databases
- Ability to organize and manage multiple projects
- Strong attention to detail and personal initiative
- Ability to produce error-free work and to adapt quickly to new work assignments and situations
- Reliable, on-time attendance
Benefits
- very competitive pay commensurate with background and responsibilities
- benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Office Manager overseeing daily operations and coordination at AlfaDocs. Supporting healthcare software company with administrative tasks and effective team communication.
Office Manager at DPR Construction managing daily operations of the Cheyenne Data Center project office. Leading office support staff and coordinating onboarding, events, and essential communications.
Administrative Assistant at Providence providing clerical support and maintaining professional interactions with patients and healthcare teams in Santa Monica, CA.
Office Manager responsible for operations and culture at Insider's Taipei office. Supporting HR, admin, and team activities within the Greater China Region.
Staff Administrative Assistant providing administrative support to Operations Management and assisting various departments with clerical and organizational tasks.
Administrative Assistant role at Dillinger France supporting various departments with administrative duties. Offering a dynamic environment for those interested in developing their skills and careers in an international company.
Administrative Assistant & Office Manager supporting finance team in New York. Ensuring smooth office operations and managing financial processes accurately and timely.
Executive Assistant role supporting multiple VPs/Directors within GM's Infrastructure & Corporate Citizenship function. Requires organization, adaptability, and proficiency in MS Office and Slack.
Front Office Manager overseeing reception and administrative tasks at Design Offices. Leading a team to ensure excellent customer service and managing operational functions.