Office Manager coordinating bookkeeping and office operations at ZAUBAR’s Berlin office. Supporting financial planning and collaborating with external consultants.
About the role
- Office Manager supporting administration and operations for national defense missions at JCTM. Managing high-level schedules and ensuring seamless office operations at SPHQ and NOTU.
Responsibilities
- Provide full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
- Make travel arrangements via the Defense Travel System (DTS), and complete associated Navy-mandated training (SMARTS, SEAS).
- Maintain branch records and file documentation in accordance with SECNAV directives.
- Organize, schedule, and coordinate secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
- Manage appointment calendars, prioritize executive schedules, and adjust as mission requirements evolve.
- Compose and edit technical correspondence, reports, and presentations from multiple data sources.
- Support cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
- Perform security escort duties where a Final Security Clearance is held.
- Assist with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
- Promote cross-branch alignment by sharing information and reinforcing organizational cohesion.
- Serve as a key point of contact for resolving office challenges, providing independent judgment and decision-making.
Requirements
- Active Secret Security Clearance
- Associate’s Degree (Bachelor’s preferred) or equivalent experience
- 4+ years of administrative experience
- Prior experience supporting executive personnel
- Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
- Experience with Defense Travel System (DTS) and Navy Correspondence Manual
- Ability to work under strict deadlines with independent judgment and initiative
- Knowledge of Navy and DoD policies, records management, and government correspondence (Nice to Haves)
Benefits
- Equal Opportunity Employer that values diversity, inclusion, and professional growth.
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