Junior Payroll Specialist part of Alpega Group's international finance team. Handling payroll tasks, ensuring accuracy, and liaising with external stakeholders in Barcelona, Spain.
About the role
- Payroll Clerk handling payroll for the City of Hamilton, executing accounting tasks and ensuring accuracy in employee payments. Responsible for various payroll adjustments and compliance with regulations.
Responsibilities
- Reports to Supervisor, Payroll, performs a variety of accounting and clerical duties associated with the preparation and reconciliation of wage and salary payrolls and employee benefits.
- Processes payroll documents received from Human Resources or Departments and determines the necessary adjustments to gross pay.
- Calculates vacation pay, retroactive pay, sick leave, retiring allowance, in lieu of notice pay and inputs adjustments into payroll system.
- Adjusts tax on final payments based on tax waivers received from Canada Revenue Agency (CRA).
- Calculates, prepares correspondence, collects and adjusts employee records for overpayments.
- Calculates, prepares and processes jobs to produce manual cheques for underpayments.
- Updates employee deductions as required.
- Prepares cheque requisitions for all payroll deductions and remits on a timely basis (ie. taxes, bonds, charities, garnishments, union dues, etc.).
- Prepares Records of Employment documents including running jobs and printing of documents.
- Answers inquiries in person and by telephone from employees, departments including outside agencies such as CRA and Human Resources Skills & Development Canada.
- Prepares monthly account reconciliations for liability and clearing accounts.
- Calculates, deducts and maintains garnishment records.
- Recalls/cancels direct deposits as required and reissues rejected direct deposits from bank.
- Adjusts employee's gross pay for attendance docking exceptions.
- Prepares journals to fund sick leave payments from reserve accounts.
- Prepares adjustments to employee records for the preparation of annual T4/T4A's.
- Completes the annual PIER Review (audit of CPP/EI deductions) required by CRA.
- Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
- Performs other duties as assigned which are directly related to the major responsibilities of the job.
Requirements
- Previous experience in a payroll environment or demonstrated knowledge of internal payroll functions.
- Demonstrated knowledge of business accounting concepts and a developed aptitude in mathematics.
- Experience in a computerized environment.
- Working knowledge of Word and an intermediate level of knowledge in Excel.
- Previous satisfactory experience in a computerized payroll system or payroll certification would be considered an asset.
- Demonstrated ability to communicate, both written and verbal.
- Demonstrated ability to work under pressure within tight deadlines with speed and accuracy.
- A high degree of sensitivity and confidentiality is required.
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