Payroll Specialist responsible for monthly payroll processing and employee support at Weidemann - Gruppe GmbH in Magdeburg. Providing accurate payroll records and communications with relevant agencies.
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Hybrid Administrative Manager, QuickBooks Accounting, Payroll, Compliance
Posted 3 hours ago
About the role
- Administrative Manager managing accounting operations, corporate compliance, and HR processes in engineering consulting. Overseeing administrative functions with a small team in a remote setting.
Responsibilities
- Oversee daily operations of the administrative, AR, and AP teams
- Manage accounting workflows to ensure accuracy, timeliness, and compliance
- Perform monthly reconciliations for bank accounts, credit cards, and payroll
- Maintain bookkeeping, reconciliations, and reporting in QuickBooks
- Maintain federal and state compliance calendars and manage all required filings
- Coordinate tax filings, renewals, licenses, regulatory filings, insurance audits, and 1099 reporting
- Prepare and support monthly collections reporting for leadership
- Administer HR processes including onboarding, offboarding, benefits, and employee records
- Support annual tax preparation and coordinate with external accounting and tax partners
- Serve as the primary administrative contact for staff, vendors, and leadership
- Handle confidential information with professionalism and discretion
Requirements
- 7+ years in a similar multifaceted role supporting a small to mid-size business is required
- Experience in the consulting or professional services industry is required
- General accounting & payroll experience is required
- Proficiency with QuickBooks and Microsoft Excel is required
- Experience maintaining corporate compliance filings and compliance calendars is required
- Ability to attend in-person meetings at the Waterford, CT, office one day per month is required
Benefits
- Health
- Dental
- Vision
- Disability
- Life
- $500 wellness benefit
- 401K with match
- PTO
- more
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