Hybrid Office Manager – PA to Founders

Posted 2 days ago

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About the role

  • Oversee day-to-day office operations, systems, and administrative processes.
  • Manage vendors, office supplies, and internal communications.
  • Organize and maintain office equipment and resources.
  • Coordinate team events, meetings, and activities.
  • Supervise office cleanliness, safety, and compliance with workplace policies.
  • Handle incoming calls, emails, and correspondence, ensuring timely responses.
  • Maintain filing systems, records, and documentation, both digital and physical.
  • Manage budgets, petty cash, and office expense tracking.
  • Support HR-related administrative tasks, such as onboarding and employee records.
  • Implement and improve office procedures and workflow efficiency.
  • Organize travel arrangements, itineraries, and accommodations for the founders.
  • Plan and coordinate company events, client meetings, and team off-sites.
  • Assist with prioritizing tasks, follow-ups, and executive support.
  • Conduct research and provide insights to inform decision-making.
  • Handle confidential information with discretion and professionalism.
  • Liaise with clients, partners, and stakeholders on behalf of executives.
  • Draft and proofread emails, letters, and documents for clarity and accuracy.
  • Track and monitor deadlines, projects, and ongoing initiatives.
  • Take on ad hoc responsibilities such as event support, special projects, or urgent tasks outside regular duties.

Requirements

  • Proven experience as an Office Manager, Executive Assistant, or PA to senior leadership.
  • Strong organizational, multitasking, and time-management abilities.
  • Proactive and resourceful with excellent problem-solving skills.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
  • Familiarity with growth marketing, lead generation, or B2B operations is a plus.
  • Proficiency with productivity and collaboration tools (Google Workspace, Slack, Teamwork, Excel/Sheets).

Job title

Office Manager – PA to Founders

Job type

Experience level

Mid levelSenior

Salary

Not specified

Degree requirement

High School Diploma

Location requirements

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