Administrative Assistant providing broad support services to management at U.S. Bank. Includes report generation, meeting coordination, and general administrative tasks.
About the role
- Junior/Intermediate Administrative Assistant at DIALOG supporting projects and managing reception in a dynamic environment. Contributing to a collaborative administrative team and gaining valuable experience.
Responsibilities
- Deliver flexible, reliable, and consistent administrative support to multiple team members
- Manage calendars, correspondence, and travel arrangements
- Track external learning requests
- Coordinate sponsorship and donation purchases and maintain accurate records
- Organize headshots for team members
- Assist the Client Services Coordinator with administrative tasks for company events, including travel bookings for management retreats
- Provide reception coverage (lunch breaks, events, vacations)
- Input monthly timesheets for “Partner Emeritus”
- Support Lunch & Learn sessions—coordinate scheduling, catering, and logistics
- Purchase event tickets (e.g., Calgary Chamber and other events)
- Format meeting minutes prior to distribution
- Organize team or department lunches and dinners
- Assist with formatting letters, fee proposals, and sub-consultant agreements
Requirements
- A graduate of a post-secondary administrative program or related discipline is preferred
- A minimum of 2-4 years administration experience
- Excellent organizational and self-motivation skills
- Ability to proactively make decisions and priority calls with little guidance
- Excellent spoken and written communication skills
- Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
- Must be organized and be able to prioritize, have the ability to multitask
- Ability to work in a team environment and independently is essential
Benefits
- Parental leave top-up programs for all parents upon the birth or adoption of a child
- RRSP matching
- Competitive medical and dental benefits coverage upon the first day of employment
- Discounted memberships
- Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
- Reimbursement for professional memberships and dues
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Zahnmedizinischer Abrechnungs - und Verwaltungsmitarbeiter in der Zahnmedizinischen Tagesklinik Dr. Schlotmann. Teil eines Teams zur persönlichen Betreuung und Zusammenarbeit mit Ärzten und Kollegen.
Private Banking Loan Administrative Assistant providing customer service and support for loan operations at BancFirst in Oklahoma City. Liaising with high - profile customers and managing loan documentation.
Supports executive management with a wide range of administrative and general support duties. Requires high discretion and broad organizational knowledge.
On - site Administrative Assistant at AKAM aiding General Manager and staff in Midtown Manhattan. In charge of document processing, coordinating maintenance, and managing confidential requests.
Office Manager coordinating bookkeeping and office operations at ZAUBAR’s Berlin office. Supporting financial planning and collaborating with external consultants.
Administrative Assistant providing comprehensive administrative and clerical support to ensure efficient operation of the organization. Managing schedules, communications, and document handling while delivering excellent service.
Office Manager in Mannheim, coordinating office management and administrative tasks for clients and staff in a global service context.
Assistant Front Office Manager role at Seminaris, enhancing guest relationships and supervising team activities. Responsibilities include check - in, reservations coordination, and financial oversight.
Verwaltungsmitarbeiter in der größten Pflegeheimbetreiber Deutschlands, der Weiterbildungsmöglichkeiten und attraktive Sonderzahlungen bietet. Verantwortlich für Buchhaltung, Korrespondenz und Zusammenarbeit mit Behörden.