Executive Search Coordinator providing coordination and administrative support for recruiting at Kimberly - Clark. Managing interview schedules, candidate communications, and project documentation with a focus on continuous improvement.
About the role
- Junior/Intermediate Administrative Assistant at DIALOG supporting projects and managing reception in a dynamic environment. Contributing to a collaborative administrative team and gaining valuable experience.
Responsibilities
- Deliver flexible, reliable, and consistent administrative support to multiple team members
- Manage calendars, correspondence, and travel arrangements
- Track external learning requests
- Coordinate sponsorship and donation purchases and maintain accurate records
- Organize headshots for team members
- Assist the Client Services Coordinator with administrative tasks for company events, including travel bookings for management retreats
- Provide reception coverage (lunch breaks, events, vacations)
- Input monthly timesheets for “Partner Emeritus”
- Support Lunch & Learn sessions—coordinate scheduling, catering, and logistics
- Purchase event tickets (e.g., Calgary Chamber and other events)
- Format meeting minutes prior to distribution
- Organize team or department lunches and dinners
- Assist with formatting letters, fee proposals, and sub-consultant agreements
Requirements
- A graduate of a post-secondary administrative program or related discipline is preferred
- A minimum of 2-4 years administration experience
- Excellent organizational and self-motivation skills
- Ability to proactively make decisions and priority calls with little guidance
- Excellent spoken and written communication skills
- Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
- Must be organized and be able to prioritize, have the ability to multitask
- Ability to work in a team environment and independently is essential
Benefits
- Parental leave top-up programs for all parents upon the birth or adoption of a child
- RRSP matching
- Competitive medical and dental benefits coverage upon the first day of employment
- Discounted memberships
- Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
- Reimbursement for professional memberships and dues
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Administrative Assistant providing comprehensive support to the President & CEO at Pacific Health Group. Responsible for administrative continuity and operational excellence across multiple business ventures.
Executive Administrative Program Manager at EY responsible for EAC team management and operations. Lead stakeholder relationships and ensure optimal performance in a dynamic team environment.
Senior Administrative Associate supporting University Writing Center and Digital Writing Lab at UT Austin. In charge of administrative support, financial management, and student employment management.
Administrative Coordinator performing general office work for Nutrien. Responsible for inventory documentation and other administrative tasks in Grant, Nebraska.
Administrative Assistant ensuring efficiency in internal processes at behavioral health consulting firm. Supporting logistics, financial reconciliations, and project management.
Executive Administrative Assistant supporting multiple facets of business operations in aerospace and defense sector. Managing executives’ schedules, communications, and travel logistics effectively.
Administrative Assistant providing client support at Unidas, a leading mobility company. Responsibilities include scheduling maintenance and ensuring high - quality service.
Mobile Business Office Manager overseeing operations across multiple CommuniCare facilities in Northern Ohio. Managing business office functions and ensuring timely billing and collections.
Assistant Front Office Manager supporting hotel operations and team coordination while ensuring customer satisfaction. Engaging in task allocation, cash management, and compliance with hotel policies.